PO Rollover From 2015-2016 Created Encumbrance in the 2014
Last updated on JUNE 23, 2017
Applies to:PeopleSoft Enterprise SCM Purchasing - Version 9.1 to 9.2 [Release 9]
Information in this document applies to any platform.
PO Rollover from 2015-2016 created encumbrance in the 2014.
A PO was created in 2014, it was rolled over from 2014 to 2015 for the balance.
Then it was rolled over from 2015 to 2016.
When budget checked on 2016, the process created encumbrance in 2014.
The issue can be reproduced at will with the following steps:
1 - PO created with an 10/14/2014 Accounting date and 10/14/2014 budget date.
Insert 3 lines. 2 amount only
2 - Validate PO kk.
3 - Dispatch PO
4 - Voucher created from PO with 10/14/2014 accounting date, 10/14/2014 Budget date.
- Line 1 vouchered for Qty of 80 with unit price increased to 10.50
- Line 2 – amount only (total amount)
- Line 3 for partial amount of $127.50
- save voucher
5 - Validate Voucher KK
6 - PO roll 2014 – 2015. Request PO Roll View.
7 - PO Roll Workbench. Select PO and mark to keep PY encumbrance open.
8 - Run PO Roll Open Encumbrance.
9 - PO required budget check. Validate PO KK.
10 - This PO has no activity for 2015 and gets rolled again to 2016. PO Roll View.
11 - PO Roll workbench. Mark to keep PY encumbrance open.
12 - Run PO Roll Open Encumbrance process.
13 - Open the PO
14 - Inform Oper Unit on Line 1 distribution line 3.
15 - Save. Got the message:
“Error on line 1. Quantity on schedule 1 (100), not equal to the sum of distributions (98.0488). (10200,102)
When you are distributing by quantity, the sum of distribution quantities must add to the schedule quantity.”
16 - Quantity on dist lines do not add up to 100. It ignores the cancelled line. So we adjusted the Qty to 20. - Save PO.
17 - Validate PO KK.
18 - Budget Overview. Note the wrong encumbrance created for 2014.
19 - Activity log correctly creates a new encumbrance of $205 in BY 2016.
Incorrectly creates a new encumbrance of $820 in BY 2014.
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