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GP AUS: Single Touch Payroll (Doc ID 2215523.1)

Last updated on OCTOBER 22, 2019

Applies to:

PeopleSoft Enterprise HCM Global Payroll Australia - Version 9.2 and later
Information in this document applies to any platform.

Details

Overview:

Single Touch Payroll is a government initiative to streamline business reporting obligations. Streamlined reporting with Single Touch Payroll means that employers will report payments such as salaries and wages, pay as you go (PAYG) withholding and super information to us directly from their payroll solution at the same time they pay their employees. Employers may need to update their payroll solution to report through Single Touch Payroll. For employers with 20 or more employees, Single Touch Payroll reporting starts from 1 July 2018.

 


Single Touch Payroll:


What does STP mean for Organizations?:


• STP will require employers to report YTD figures on a pay by pay basis rather than one report at the end of the year


• While the concept is simple the implementation is not


• The total change requires the integration between payroll software and the ATO. This requires not only a functional change for the payroll area but a large change to the way business will communicate with the ATO


• When completed, STP will provide the ability for two way communication in real time rather than employers just reporting via one direction to the ATO. STP will also require a new approach to technology and security


• STP information will be used by the ATO to populate information on the myGov website allowing the employee up to date information


• Employers who report an employee’s details through Single Touch Payroll will not have to provide that employee with a payment summary at the end of financial year. They won’t be required to provide the ATO with a payment summary annual report for those employee’s details also.

 

Approach:

 

 

• There will be two files available to send to ATO
       – Submit Event
              • This is a per pay report, most commonly used
              • Includes all STP information for employees paid in that payroll for that payroll period
              • May include TFN Information
       – Update Event
              • Used to update ATO YTD figures when no payroll has been run
              • Submit for specified employees or for all employees
              • Example balance adjustment for RFB at end of year

 


PeopleSoft Solution Approach 

PeopleSoft is working to deliver a process that will produce an XML file that will meet the ATO specifications for STP reporting. This solution will require customers to use a third party to send the file to the ATO as the XML file requires further processing to meet the file submission requirements from the ATO. Oracle recommends customers commence discussions with such third parties to investigate their end to end file submission solution.

 

PeopleSoft Solution Functional Overview:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PeopleSoft Solution Technical Overview:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Single Touch Payroll Solution Details

 
Patch Details Date of Posting Content

PUM #26

Bug# - 25244384
24th April 2018
  • STP Category Set Up
  • XML Set Up
  • Report Data Configuration
  • STP Preparation Process
  • STP File Generation Process
  • File Generation (PAYEVNT & PAYEVNTEMP)

PRP #1

Bug# - 27880176

UOW: 98223
30th April 2018
  • XML Wrapping  (Single File contain PAYEVNT & PAYEVENTEMP as per ATO Specification)
  • Audit Logging
  • XSD Validation
  • PTD Override
  • PTD Off Cycle.
PRP #2

Bug# - 28281296

UOW: 102040

 13th July 2018        • Update Event
       • Payee Override
       • Declaration
       • Writable Array to SQL
       • Customer Reported Bugs.

PRP #3

Bug# - 28580825

UOW: 105383

6th September 2018  Customer Reported Bugs

PRP #4

Bug# -28823404

UOW:108522

 31st October 2018 Customer Reported Bugs.

STP - PSM Reconciliations

PRP #5

Bug# -28982010

UOW:111331

 8th December 2018  Customer Reported Bugs.

PRP #6

Bug# - 29321979

UOW:115042

 23rd Feb 2019  Customer Reported Bugs.

PRP #7

Bug# - 29675113

UOW:117564

 25th APR 2019  Customer Reported Bugs.

PRP #8

Bug# - 29811640

4th June 2019 Customer Reported Bugs.

Note: PRP # 1 is rolled up into PUM Image 27 and PRP # 2 will be rolled into PUM Image 28.

 

 

 ATO Document References

 
  Details Description Link
1 STP Employer Presentation Single Touch Payroll Employer Engagement Forum https://publish.viostream.com/app/s-b6zh81a
2 STP Document Library Single Touch Payroll Reporting Information https://www.ato.gov.au/Business/Single-Touch-Payroll/
3 STP Website News and Update on STP Reporting https://softwaredevelopers.ato.gov.au/stp

 

 

 Oracle PeopleSoft Documentation

 
  Details Description Link
1 Solution Overview This document is an overview of solution approach for STP Payroll Event requirement from ATO. It is a living document and will be updated as and when additional changes are incorporated

Single Touch Payroll Solution Overview

2 People Books PeopleSoft Online Library that contains comprehensive documentation on GP AUS STP Reporting Solutions https://docs.oracle.com/cd/E95227_01/hcm92pbr26/eng/hcm/hgpa/concept_UnderstandingSingleTouchPayroll_STP.html
3 Additional Supplement Document This document explain the changes that PeopleSoft has incorporated for Global Payroll AUS posted in both PI#26 and PRP#1 STP Additional Supplement Document
5 Handling Period Accumulators This document provides instructions to configure the STP Gross Payment Period Accumulators Handling Period Accumulators for STP Gross Payments
6 Understanding Report Data Information on understanding Report Data Generation https://docs.oracle.com/cd/E90017_01/hcm92pbr16/eng/hcm/hgpy/concept_UnderstandingReportDataGeneration-1e72e8.html?pli=ul_d217e670_hgpy?pli=ul_d217e670_hgpy
7 Understanding XML Framework Guidelines on how to use the PeopleSoft XML Framework, including PeopleSoft Internet Architecture and Portal configuration. <Document ID 2147788.1>
8 Frequently Asked Questions Document to provide answers to Frequently Asked Questions regarding STP (Single Touch Payroll) <Document ID 2325043.1>
9 Deferral Notice and

Confirmation Letter

Deferral Extension

Oracle PeopleSoft has obtained a deferral from the ATO for its customers.  Oracle PeopleSoft customers have until 31st Dec 2018 to be compliant on STP, Deferral Reference Number:80 857 887

Deferral Extension to 31st March 2019

Oracle Deferral Notice- PeopleSoft

Oracle Confirmation Letter

Oracle PeopleSoft Deferral Extension

10 STP Reconciliation Guidelines Reconciliation of STP Output file by using the Payment Summary Data.

STP Reconciliation Guidelines

11 STP Known Issues List of STP Known issues STP Known Issues as of 17th July 2019
12 STP SIG Q&A Q&A from the STP SIG meetings

Q&A SIG #03

Q&A SIG #12

Q&A SIG #15

13 STP PRP#3 Fixes List of Fixes to be delivered as part of PRP3 (Target Date – 5th Sept)  STP PRP#3 Fixes
14 Additional Supplement Document PRP#3 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#3 Additional Supplement Document PRP#3
15 STP PRP#4 Fixes List of Fixes to be delivered as part of PRP4 (Target Date - 31st Oct 2018) STP PRP#4 Fixes
16 STP PSM Reconciliation This document will provide an insight on reconciliation between ‘Single Touch Pay Event’ output against the existing Payment Summary Solutions STP PSM Reconciliation
17 Additional Supplement Document PRP#4 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#4  Additional supplement document PRP#4
18 Additional Supplement Document PRP#5 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#5 Additional supplement document PRP#5
19 STP PRP#5 Fixes
List of fixes delivered as part of PRP5 (Target Date - 10th Dec 2018)
STP PRP#5 Fixes
20 Rules Delete This document explains how to delete the GPAU STP duplicate elements Rules_Delete
21 Additional Supplement Document PRP#6 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#6 Additional supplement document PRP#6
22 Additional Supplement Document PRP#7 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#7 Additional supplement document PRP#7
23 STP Known Issue as of May 15th 2019
STP Known issue as of May 15th 2019
STP_Known_Issues_15th_MAY_2019
24 Additional Supplement Document PRP#8 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP#8 Additional supplement document PRP#8
25 Additional Supplement Document PRP 29835294 This document explains the changes that PeopleSoft has incorporated for Global Payroll AUS posted in PRP 29835294

 Additional Supplement Document PRP 29835294

To resolve error "Error retrieving Application Engine GPAU_XML_GEN.INS_TEMP component: Step FNL_N/A, PeopleCode", apply code changes from below document

 upd30065890_codechanges.doc

Or Apply PRP 30065890 - GPAUS : STP FILE GENERATION PROCESS RUNS TO NO SUCCESS IN C610 NIGHTLY BUILD

26 Period ID Enhancement

Enhancement –Ability to run by Period End Date

STP Payroll Event Prep AUS and STP Payroll Event File AUS Run Control parameters are enhanced by enabling the option for the users to process by Period End Date.

Bug 29117725 - STP:ABILITY TO RUN PROCESSES EITHER A LIST OF PERIOD IDS /LIST OF CAL_RUN IDS

ETA: Pum Image 9.2.33(Tentative) OR Upcoming Images.

 

 

 

SIG Documentation:

 
Meeting Presentation Used
Meeting #1 SIG Presentation 28 Jul 2016
Meeting #2 SIG Presentation 19 Oct 2016
Meeting #3 SIG Presentation 15 Dec 2016
Meeting #4 SIG Presentation 31 May 2017
Meeting #5 SIG Presentation 20 Sep 2017
Meeting #6 SIG Presentation 25 Oct 2017
Meeting #7 SIG Presentation 06 Dec 2017
Meeting #8 SIG Presentation 24 Jan 2018
Meeting #9 SIG Presentation 14 Mar 2018
Meeting #10 SIG Presentation 26 Apr 2018
Meeting #11 SIG Presentation 23 May 2018
Meeting #12 SIG Presentation 18 Jul 2018
Meeting #13 SIG Presentation 21 Aug 2018
Meeting #14 SIG Presentation 19 Sep 2018
Meeting #15 SIG Presentation 24 Oct 2018
Meeting #16 SIG Presentation 21 Nov 2018
Meeting #17 SIG Presentation 9 Jan 2019
Meeting #18 SIG Presentation 20 Feb 2019
Meeting #19 SIG Presentation 3 April 2019
Meeting #20 SIG Presentation_13_May_2019
Meeting#21 SIG Presentation_17_July_2019
Meeting#22 SIG Presentation_23_Oct_2019

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Troubleshooting Tips:
Get ready for STP
   • Talk with business
         –Understand manual steps in current process
         –Reduce/ eliminate these to embrace STP
   • Review customizations
        –Plan to reduce/ carry over these for STP
   • Get familiar with PeopleSoft Report Data
   • Get familiar with PeopleSoft XML Framework
   • Budget for resources to apply PeopleSoft patches
   • Start engaging with Digital Service Providers
• Let us know if you have special business considerations
• Understand Report Data: PeopleBooks -https://docs.oracle.com/cd/E90017_01/hcm92pbr16/eng/hcm/hgpy/concept_UnderstandingReportDataGeneration-1e72e8.html?pli=ul_d217e670_hgpy?pli=ul_d217e670_hgpy
• Understand XML Framework. User Guide <Document ID 2147788.1>

 

 

Announcement

Date: 4 December 2018

The PeopleSoft STP solution has passed the Product Verification Testing (PVT) which is the last step to Whitelisting of the product. Customers using PeopleSoft for generating the STP file should use People Soft/367828 as the product ID. Do work with your DSP to include this product ID in the message envelope during transmission of the files to the ATO.

 

For Production Submission:

 Product ID: 367828

Vendor Name: Oracle Corporation

Product Name: PeopleSoft

Product Version: 9.2

 

For Test Submission in EVTE

 Product ID: 10156

Vendor Name: Oracle Corporation

Product Name: PeopleSoft

Product Version: 9.2

 

 

Actions

<Bug 25244384> - SINGLE TOUCH PAYROLL : PAYROLL EVENT REPORT ((XML BUSINESS DOCUMENT INSTANCE )

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