Recalculation of Early Submission Date When Student is Changing from Full Time to Half Time
Last updated on JANUARY 05, 2018
Applies to:PeopleSoft Enterprise CS Student Records - Version 9 and later
Information in this document applies to any platform.
On : 9 version, Student Records Additional Features
If a research student changes from Full Time to Half Time, after the early submission date has passed, the new early submission date becomes earlier than the existing early submission date instead of recalculating to a date in the future.
The issue can be reproduced at will with the following steps:
Go to Records and Enrollment - Graduate Research Management - Candidate Management - Consumption and Submission
Exhibit A – Student is Full Time
1. Begin Date - 19/08/2014
2. Total number of days for the plan is 1460 days
3. Early Submission = 18/08/2016 – (50% = 730 days)
4. Final Submission Date – 18/08/2018
Exhibit B -
Student changes from Full Time to Half Time 01/09/2017. Early Submission Date recalculates to 05/08/2016 (which is earlier than the original early submission date that was calculated when the student was FT)
Exhibit C -
Student changes from Full Time to Half Time 16/08/2016 (2 days earlier than the existing early submission date) and the recalculation of the Early Submission Date works as expected.
The issue has the following business impact:
Recalculation of the Early Submission Date is not working a expected which can cause an ambiguity.
In this case, the Early Submission Date has already been passed when the new effective dated row was created for half Time consumption load for the student. The days remaining for submission is correct which is Days Remaining/0.5 from the Effective Date.
Refer the Dates above in STEPS for this test case-
Effective Date -> 01/09/2017 Date when FT is Changed to HT
Consumption Rate -> 0.50
Days remaining for submission -> Days Remaining/0.5 = 351/0.5 = 702
Final Submission Date - 01/09/2017 + 702 Calendar Days = 04/08/2019
If the Early Submission Date is calculated when :
Case -1, Early Submission Date (50% of 1460 = 720 calendar days from Begin Date) is after the new effective date , which is added for HT.
For HT, the Early Submission Date will be calculated as Effective Date + (Days Remaining minus Days Consumed)
16/08/2016 + (732-728) = 16/08/2016 + 4 calendar days = 20/08/2016 which can be seen in Exhibit C.
Case -2, Early Submission Sate is passed and a new effective dated row is added for HT
Again the same calculation will happen Effective Date + (Days Remaining minus Days Consumed)
01/09/2017 + (351-1109) = 01/09/2017 + (-758 calendar days) = 05/08/2015 which can be seen in Exhibit B.
Recalculation in Case -2 should pick up the Early Submission Date from the earlier effective dates row for FT i.e. 18/08/2016) because here the Early Submission Sate has been passed when a new effective dated row is added for HT.
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