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GP NZL: Pay Day Reporting (Doc ID 2360373.1)

Last updated on NOVEMBER 01, 2018

Applies to:

PeopleSoft Enterprise HCM Global Payroll New Zealand - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Details

Overview:

During November 2016, the New Zealand Government has first announced the details of PAYE administration as part of usual payday process and subsequently in April 2017 introduced a draft legislation in parliament proposing new amendment to modernize and simplify the reporting to Inland Revenue. This initiative is termed as Payday Reporting.

The details of digitization in administering the PAYE details has Inland Revenue’s systems and process being changed to accommodate the amendments proposed by the Government.

Payday Reporting:

Payday Reporting will require employers to amend the process to enable the reporting of employment income information following each payday rather than monthly. The new process would make it easier for employers to correct errors, make adjustments or access information they had already filed. It is mandatory to adopt the Payday reporting from 01 April 2019 whereas optional from 01 April 2018.

IRD Document Repository:

Business Transformation build pack content for Software Developers -

https://github.com/InlandRevenue/Gateway-Services/wiki

Scope:

Current draft from IRD reiterates that as of 01 April 2018, employers will have option to file the employer obligation to IR on a payday basis.

Scope of services include generation of file for

• Employment Information
• Employee details

Employment information includes employee’s income and deduction information for a pay date. The services under employment information are:

• Prepop – Getting the population available with IRD and using the same for return preparation
• File – Filing of income and deduction details of employee
• Retrieve Status – Getting the status of previously filed return
• Retrieve Return – Getting the previously filed return to make amendments, if any

Employee details includes personal information of employee that includes hire and termination date, tax codes, Kiwi Saver enrollment and opt out details. The services under employee details are:

• Create – Create details for a new employee
• Update – Update any new details for existing employee
• Retrieve List – Get the details that was submitted earlier
• Terminate – Provide details of departed employees

Employment information has to be submitted every payday whereas Employee details has to be submitted to IR no later than filing of next employment information.

Approach:

 

 

"The flow of information will be through XML request. We have also learnt that there will be an option to upload the CSV file into myIR instead of XML request. However we are awaiting this to be confirmed by IRD in a legislative note.

PeopleSoft Solution Approach:

PeopleSoft team is working to finalize a solution approach. Watch this space for more updates."

PeopleSoft Solution Functional Overview:

 

 

 

 

 

Early Access:

An Early Adopter Program (EAP) for Oracle PeopleSoft will be planned for this feature.The program is intended to validate the solution based on real customer data and specific customer business scenarios, in addition to the validation Oracle PeopleSoft would run based on test data.

If you do have questions about this program, please contact paul.smit@oracle.com

 

Oracle PeopleSoft Documentation

 
  Details  Description Link
1 Solution Overview This document is an overview of solution approach for Legislative Change of Payday Reporting (PDR). It is a living document and will be updated as and when additional changes are incorporated  Payday Reporting Solution Overview Document

 

SIG Documentation:

Meeting #1: SIG Presentation 14th Feb 2018

Meeting #2: SIG Presentation 11th Apr 2018

Meeting #3: SIG Presentation 27th Jun 2018

Meeting #4: SIG Presentation 5th Sep 2018

Meeting #5: SIG Presentation 23rd Oct 2018

 

 

Frequently Asked Questions:

Below are Q&A from the SIG meetings

Sl.No Question Answer
1 What is the minimum tools version required to uptake Pay Day reporting? The recommended tools release is PT 8.56 or higher. Development and testing will be done on DBs at this tools level.
2 Does Pay Day reporting require that remittance of employee deductions be done within 2 days of Payment Date? Or can the report be submitted and actual remittance done at a later date? Payment due dates for PAYE and other deductions will not change with introduction of Payday reporting.
3 Do we need to report Period to Date or Year to Date values Period to Date need to be reported
4 Will there be an early adopter program? Yes, that is the plan.
5 Does audit logging while creation of PDR data covers mis-match of results due to change in balance group id? No.The audit log we plan to deliver as part of the solution covers the validations that is listed by IRD for PDR file generation
6 PDR file is originally submitted to IRD for a finalized calendar. The user would do a retro process change for the finalized calendar and run the normal pay process for the current calendar. Do the customer need to file an amendment file in this case? There is no change in reporting format between current 348 and PDR.

There is no need for amendment since the changes that is being effected retrospectively will have results carried in to the current calendar as retro overrides are “ defined” as forwarded by default. The reporting for the current pay period shall take care of those changes.

 

In case if the correction is using offcycle thenany difference in results either in pay outs or otherwise will have processed in that calendar. In such cases, customer can choose to file a separate PDR report with IRD.

7 Will there be a change in current EMS 348 feature with the PDR solution delivery There is no change to current EMS 348 reporting and will continue to support. However the current process will become obsolete down the line, will be decommissioned accordingly.

PDR solution is mutually exclusive and will be separate from current EMS 348 reporting functionality

 

NOTE:

From April 1 2018 employers have been able to file their payroll information every payday, instead of monthly.
Payday filing will become compulsory from 1 April 2019. Employers have to file electronically both the employment information and new and departing employee details.

Inland Revenue is conducting payday filing seminars across New Zealand at various cities.

Who should attend : Payroll officer, Payroll Manager, CFO and Tax manager
Purpose of the Workshop: IR will be sharing information about payday filing and corresponding changes.
What is shared : Seminar to include information about payday filing and its processes, what changes does mean for you as an employer or payroll manager and common Industry questions from businesses.
How to enroll : For Seminars Click Here
For Webinars(Self-paced learning) Click Here

 

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