EAP: IRS Correction File missing 'C' Record for new Withholding Supplier submission (Doc ID 2517561.1)

Last updated on MARCH 20, 2025

Applies to:

Symptoms

1099 Correction file is missing the C record for a Supplier that was never in the original IRS Tax file.  As a result, the IRS is rejecting the file with an error.

1099 Correction file has 2 Suppliers.  C Record exists for the 1st Supplier.  1st Supplier had a Name and Address change.  C Record is missing for the 2nd Supplier.  2nd Supplier was originally a non-Withholding Supplier when the original IRS Tax file was created and sent to the IRS.  Afterwards, non-Withholding Supplier was changed to a Withholding Supplier.  

ERROR
1 'C' record(s) is missing.

STEPS
1.  Run 1099 Job
2.  IRS Tax File created with various Suppliers
3.  Run Withholding Sent
4.  Change the Name and Address for a Supplier that exist in the IRS Tax File from Step 2
5.  Change a non-Withholding Supplier to Withholding
6.  Access Update Supplier Withholding and display Supplier from Step 5
7.  Select Y for New Withhold
8. Save the page
9. Run Update Withholding
10. Run 1099 Job
11. Correction file is missing the C Record for the Supplier from Step 5 (Supplier was changed from non-Withholding to Withholding)

Changes

Cause

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