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EAP WTHD18: Withholding Class Change Not Included In IRS File and Corrected Copy B Form (Doc ID 2518129.1)

Last updated on JANUARY 07, 2020

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 and later
Information in this document applies to any platform.

Symptoms

Withholding Sent File process run against original file accepted by the IRS. A Class change is made from Class 07 to Class 03. After running the 1099 Job, Class 03 is not reflected in the
NON-NEC file or included in the Corrected 1099 Copy B.

STEPS:
1. USA0000019 Withholding Supplier Information > Class 07 > Reporting Only
2. USA0000019 > Add 3 different Withholding Vouchers > pay each Voucher separately
3. Post Payments
4. Post Withholding > Payments in the WTHD_TRXN_TBL
5. Run 1099 Job
6. NEC file contains USA0000019 for correct amount of 6000 > Copy B also correct
    NON-NEC file also generated for other Suppliers
7. Run Withholding Sent File process > 2019 data now in the WTHD_SENT_DTL record
8. Add Withholding Class 03 to USA0000019 Withholding Supplier Information
9. Update VoucherLine Withholding USA0000019
    a. List the three original Payment entries all under Class 07
    b. Change one of the rows to Class 03 > New Withhold = Y > Class = 03 > Save > OK to Message
10. Current Withhold Details section removes withholding info for lines not changed
      New Withhold Details tab shows New Withhold = Y for Class Change and Status = Pending Database Update
11. Run Update Withholdings > Process Option = Process Only Voucher Lines
12. WTHD_TRXN_TBL reflects Class changed from 07 to 03
13. Adjust Withholding page also reflects Class change to 03
14. Run 1099 Job
      a. Check box for Include ‘Manual Overrides’
      b. Check box for ‘Has the 1099-MISC containing Box 7 Non Employee Compensation file been sent and accepted by the IRS?’
15. Shows NEC file generated and NON-NEC file size is 0
      a. NON-NEC file should have an entry for Class 03 change
      b. NEC file shows amount was corrected from 6000 to 4000...this is correct
16. Corrected 1099 Copy B
      a. Box 3 is missing amount for 2000.00
      b. Box 7 reflects corrected amount of 4000.00, which is correct

EXPECTED RESULTS:
Corrected Class should be included in the IRS Correction File and Copy B

BUSINESS IMPACT:
Corrected Class amount needs to be reported to the IRS

Changes

 

Cause

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In this Document
Symptoms
Changes
Cause
Solution
References


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