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EEX 9.2: Period End Accruals Process (FS_PEACCRL AE Program) Is Not Generating The Accounting Entries For Expenses MyWallet Transactions Not Defaulted Into Expense Reports (Doc ID 2555138.1)

Last updated on APRIL 21, 2020

Applies to:

PeopleSoft Enterprise FIN Expenses - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Symptoms

ISSUE:

It has been detected that the delivered Period End Accruals Expenses process (FS_PEACCRL AE Program) is not generating the needed Period End Accruals Accounting Entries for existing My Wallet transactions that have not yet been defaulted into an Expense Report.

This takes place even though at the Expenses Business Unit Definition level, the 'Accrue Wallet Entries' flag has been selected.

REPLICATION STEPS:

    1.- Log into the FSCM Online Applications as a System Administrator User
    2.- Navigate to: Set Up Financials/Supply Chain > Business Unit Related > Expenses > Expenses Definition
    3.- Open the needed Expenses Business Unit, and go to the Business Unit 1 tab, to ensure that at the Period End Accruals section, the below settings are configured:
         a) Accrue Unprocessed Expenses = Y
         b) Accrue Wallet Entries = Y
         c) Accrue for Billable Expenses = Y
    4.- Log into the FSCM Online Applications as an Expenses User
    5.- Navigate to: Employee Self-Service > Travel and Expenses > My Wallet
    6.- Define an Employee ID, and manually enter a new My Wallet Item as an expense
    7.- Navigate to: Travel and Expenses > Process Expenses > Period End Accrual Processing
    8.- Create a new Run Control ID with today's Accounting Date, and the Business Unit value needed, and launch the process
    9.- Confirm that the Period End Accruals Expenses process (FS_PEACCRL AE Program) completes in Success at the Process Monitor level
    10.- Navigate to: Travel and Expenses > Manage Accounting > View/Adjust Accounting Entries > Period End Acctg Entries
    11.- Try to find the generated Accounting Entries for the Expense Document ID corresponding to the My Wallet transaction, just to confirm none exist

ACTUAL RESULT:

No Period End Accrual Accounting Entries are generated for Expenses My Wallet Items. This does not allow the Ledger to reflect at the end of the period (month, quarter, year), the true potential liabilities the company already has.

EXPECTED BEHAVIOR:

The delivered Period End Accruals Expenses process (FS_PEACCRL AE Program) should be generating the Period End Accrual Accounting Entries for those MyWallet transactions that are outstanding, and not yet defaulted into an Expense Report.

Changes

 

Cause

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In this Document
Symptoms
Changes
Cause
Solution
References


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