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How To Prevent Budget Checked Credit Amounts To Commitment Control Expense Budgets From Causing the Available Budget to Exceed the Original Available Budget (Doc ID 2564915.1)

Last updated on JULY 24, 2019

Applies to:

PeopleSoft Enterprise FIN General Ledger - Version 9.2 to 9.2 [Release 9]
PeopleSoft Enterprise FIN Payables - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Goal

Is there any way in commitment control to prevent the available budget amount from exceeding the original budget amount?


Given: an account "X" with an original budget amount of $100. (0% tolerance defined in budget definition.)

Transaction 1 budget checked:  budget check a gl journal or ap voucher for account "X" with a DEBIT amount = $45
Pre-encumbrace amount=$0
Encumbrace amount=$0
Expense amount=$45
Available Budget amount of $55 [ $100-($0+$0+45) ]

Transaction 2 budget checked:  budget check a gl journal or ap voucher for account "X" with a DEBIT amount = $15
Pre-encumbrace amount=$0
Encumbrace amount=$0
Expense amount= $60 =($45 + $15)
Available Budget amount of $40 [ $100-($0+$0+60)]

Transaction 3 budget checked:  budget check a gl journal or ap voucher for account "X" with a CREDIT amount = $70
Pre-encumbrace amount=$0
Encumbrace amount=$0
Expense amount= -$10 = [$60 + (-$70)]
Available Budget amount of $110 [ $100-($0+$0+(-10))]

The above Available Budget allows the budget check of more expense transactions up to a total of $110, which is more than the originally available budget amount of $100.

Note:
Customer uses a credit amount in the journal or voucher entry because it is a restitution; however, sometimes an end user returns more than the amount expensed, generating a negative expense amount.

Solution

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In this Document
Goal
Solution
References


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