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EAP: Vendor User Approval Box is Not Checked, But When An Unapproved Supplier is Modified And Saved, The Status Changes To Approve In Error (Doc ID 2604739.1)

Last updated on MARCH 09, 2020

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Symptoms

VendorApproval Process ID has the check box for Route to Requester and Self Approval is not selected.  The user has the Authority to Enter and Approve a Supplier.  When this user adds a new Supplier, saving the Supplier adds an entry to this Users Worklist.  This is correct because Route to Requester is selected.  However, when this same user modifies an Unapproved Supplier, the Supplier Status automatically changes to Approved upon Save.  User expects the Supplier Status to remain Unapproved and an entry added to the Worklist because Vendor Approval does not have the box checked for User Auto Approval.

STEPS:
1. SHARE Supplier Set Control > box checked for Workflow Approval Enabled?
2. Clone delivered VendorApproval Process ID > Make the following changes: Do not check box for User Auto Approval and check box for Route to Requester
3. VP1 has authority to Enter and Appprove
4. APA2 has authority to Enter and Inactivate
5. VP1 Adds Supplier > Save
    Yes to Message: Select Yes to Submit Approval after saving, No to Submit Approval later, or Cancel to Cancel saving. (7025,903)
    OK to Approval Comments
6. Supplier 0000000074 added > Supplier Status = Unapproved > Status of Unapproved is correct based on the description for Route to Requester above
    VP1’s Worklist should list 0000000074 for Approval
7. VP1 Worklist has Supplier 0000000074 awaiting Approval > this is correct
8. APA2 Adds a Supplier > Save
    Yes to Message: Select Yes to Submit Approval after saving, No to Submit Approval later, or Cancel to Cancel saving. (7025,903)
    OK to Approval Comments
9. Supplier 0000000075 added > Supplier Status = Unapproved
10. VP1 modifies Supplier 0000000075 > Supplier Status = Unapproved > Add Additional Name > With this modification, VP1 is a Requester > Save
      Yes to Message: Select Yes to Submit Approval after saving, No to Submit Approval later, or Cancel to Cancel saving. (7025,903)
      OK to Approval Comments
11. Supplier Status = Approved > Because VP1 has authority to Enter and Approve and the Route to Requester box is checked for the VendorApproval Process ID, the
      Supplier Status should stay as Unapproved and Supplier 0000000075 should be listed in VP1’s Worklist for Approval…as seen above when VP1 added a Supplier

Cause

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In this Document
Symptoms
Cause
Solution
References


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