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EAP: Duplicate 1099 Correction File Entries and Copy B Forms When Amounts Move (Doc ID 2638959.1)

Last updated on FEBRUARY 14, 2020

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.


Duplicate Copy B Forms are generated and Supplier listed twice in IRS Correction file when amounts are changed.  Amount changes require only a single transaction per the IRS 1220 Publication.

1.  Supplier 1 > Withholding Supplier Information > Class 07 > TIN Type = S
2.  Supplier 1 > Add Voucher > Class 07 = 7000.00
3.  Pay through Express Payment
4.  Payment Post
5.  Supplier 2 > Withholding Supplier Information > Class 01 and 07 > TIN Type = S
6.  Supplier 2 > Add Voucher > Class 07 = 8000.00 > Pay through Express Payment
7.  Supplier 2 > add second Voucher > Class 01 = 8100.00 > Pay through Express Payment
8.  Post Payments
9.  Post Withholding
10.  1099 Job
11.  Original NEC and NON-NEC files generated correctly along with Copy B Forms
12.  Withholding Sent File process
13.  Withholding Adjustments > Supplier 1 > Zero out Class 07 amount by adding Legacy row
14.  1099 Job for Corrections > NEC file with zero amounts for Supplier 1 is correct along with Copy B Form
15.  Supplier 2 > Supplier Name change
16.  1099 Job for Corrections
17.  NEC File
       a.  First A Record - Correct > lists original file entries > B Record is listing original entries submitted previously, with a Corrected Return Indicator Code of 'G' > all B Record amounts are zero
       b.  Second A Record is Correct > indicates the Name Change for Supplier 2
       c.  Third A Record is not Correct > this entry should not be listed because it is only an amount change that is a One Transaction change which is referenced in the first A Record
18.  NON-NEC is correct
19.  Copy B Forms
       a.  First CORRECTED Copy B > Zero out Class 07 amount - Correct
       b.  Second CORRECTED Copy B is a duplicate of the first - Duplicate Wrong
       c.  Third CORRECTED Copy B > Zero out for original Name - Correct
       d.  Forth is the Original Copy B with Name Change and original reported amount - Correct




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