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EAP WTHD19: 1099 Correction to TIN and Moving Amounts Creates Wrong IRS File and 1099 Copy B Information (Doc ID 2641549.1)

Last updated on FEBRUARY 21, 2020

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Symptoms

1099 Correction is made to the Supplier TIN and the amount is zeroed out and moved to a different Withholding Class.  When the 1099 Job is run for this 1099 Correction, the IRS file contains three entries.  There are also three Copy B's generated.  For some reason the third Copy B file shows the Recipients TIN in Federal format when there were no changes made to the TIN Type.  IRS file shows TIN Type = 2 (SSN) for all three entries.


STEPS:
1.  Add Voucher and make Manual Payment
     USA0000019 > Voucher ID W2 > Class 01 > Original = 2222.00 > Payment Ref 100002
2.  Payment Post
3.  Post Withholding
4.  1099 Job
5.  IRS Files and 1099 Copy B is correct
6.  Withholding Sent File process
7.  Withholding Adjustments
     a. Zero out Class 01
     b. Withholding Adjustment > add Legacy = -1111.00 > Class 07
     c. Through Supplier > Location tab > 1099 link > change TIN from SSN 111111111 to SSN 111111112
8.  Run 1099 Job > box checked for, "Has the 1099-MISC containing Box 7 Non Employee Compensation file been sent to the IRS?"
9.  Generated IRS file has 3 entries for Supplier with one as a duplicate
     a. B2019G 2111111111SHAREUSA0000019 = zero amounts
     b. B2019C 2111111112SHAREUSA0000019 = 2222.00
     c. B2019G 2111111112SHAREUSA0000019 = zero amounts
11.  3 Copy B's generated
       a. CORRECTED box checked = zero amounts, Recipients TIN = 111-11-1111
       b. CORRECTED box not checked > Recipients TIN = 111-11-1112 > Box 7 = 2222.00
       c. CORRECTED box checked > Recipients TIN = 11-1111112...NOTE: Format is for FED which is incorrect > zero amounts


Cause

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In this Document
Symptoms
Cause
Solution
References


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