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EAP WTHD19: Supplier Withholding Reporting Address Change Missing 'C' Entry in the IRS File and Second 1099 Copy B Form is Missing Too (Doc ID 2645043.1)

Last updated on OCTOBER 17, 2022

Applies to:

PeopleSoft Enterprise FIN Payables - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.


When making a 1099 Correction, the Supplier Withholding Reporting Address Seq is changed through the Supplier Location tab > 1099 link.  This type of Address Seq change is not reflected correctly in the IRS file.  The "C" entry is missing which contains the corrected information.  Also, there is only one 1099 MISC Copy B generated with the CORRECTED box checked, zero amounts, and corrected Address, this is incorrect.

1.  Supplier 0000000080:  Address 1 = 101 Address Blvd > Address 2 = 102 Address > Withhold Reporting Information Address Seq = 1 > TIN Type = F > TIN = 100000000
2.  Supplier 0000000082:  Address 1 = 301 Main Blvd > Address 2 = Populate Address 2 > Withhold Reporting Information Address Seq = 1 > TIN Type = F > TIN = 300000000
3.  Add 1 Voucher for each Supplier > Record Payments > Payment Post
4.  Post Withholding
5.  WTHD_TRXN_TBL data correct for Suppliers 0000000080 and 0000000082  
6.  1099 Job
     a.  IRS_001_CORP_202267_ORIG_NEC.TXT
     b.  0000000080 Address = 101 ADDRESS BLVD
     c.  0000000082 Address = 301 MAIN BLVD
     d.  Both are correct along with the generated 1099 MISC Copy B's
7.  Withholding Sent File process > WTHD_SENT_DTL confirms data noted from above ORIG_NEC file
1.  Supplier 0000000080:  Modify existing Address 1 in Address tab > 101 Address Blvd to 111 Address Blvd > modify TIN Number from 100000000 to 100000001
2.  Supplier 0000000082:  Location tab > Global/1099 Withholding link > Withholding Reporting Information section > change Address Seq from 1 to 2 and TIN Number from 300000000 to 300000001
3.  1099 Job for corrections > check box for 'Has the 1099-MISC containing Box 7 Non Employee Compensation file been sent to the IRS?'
4.  IRS_001_CORP_202289.TXT
     a.  0000000080:  "A" Record 1 = G entry, original TIN, zero amounts, original Address
     b.  0000000080: "A" Record 2 = C entry, corrected TIN, original amount, corrected address
     c.  a and b are correct
     d.  0000000082:  "A" Record 3 = G entry, original TIN, zero amounts, corrected Address which is wrong...should be original Address
     e.  0000000082:  Missing 4th "A" Record for the "B" Record C entry
5.  1099 MISC Copy B
     a.  0000000080:  Two generated Copy B's are correct
     b.  0000000082:  CORRECTED box checked, original TIN, zero amounts, and corrected Reporting Address
     c.  b is incorrect, the Address should be the original Address
     d.  Missing the 1099 Copy B with the CORRECTED box not checked, original amount, and corrections to the TIN and Reporting Address Seq
6.  This issue will still occur if the TIN Number is not changed through the Location tab > Global/1099 Withholding link > Withholding Reporting Information section

NOTE:  In the Steps above, User Details/Company Name/Supplier ID/Address/Email/Telephone Number/TIN Number, etc., represent a fictitious sample (based upon made-up data used in the Oracle Demo Vision instance).  Any similarity to actual persons, living or dead, is purely coincidental and not intended in any manner.




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