Link From Budget Checked PO - Sourced from Services Procurement (sPro) Work Order - Not Carried Forward to Resulting Budget Checked Voucher That's Staged from Same Services Procurement (sPro) Work Order (Doc ID 2805492.1)

Last updated on JULY 14, 2023

Applies to:

Symptoms

After successfully budget checking a PO autosourced from a Services Procurement (sPro) Work Order to a Grants PC BU / Project / Activity to post to the KK Encumbrance ledger,
then after the Services Procurement (sPro) Work Order is released and various progress logs are entered and approved for payment,
then after create invoices in Services Procurement (sPro) and export to AP for Voucher Build, when the resulting voucher is budget checked to the same Grants PC BU / Project / Activity -
though it posts to KK Expense it does not properly relieve the KK Encumbrance.

Below is an example scenario after budget check of a $25K PO autosourced from an sPro work order:

    Budget         Expense     Encumbrance  Pre-Enc  Available Budget
100,000.00      00.00        25,000.00       00.00     75,000.00

Customer expecting the resulting $25K budget checked voucher to post to Expense and relieve the Encumbrance like below -

    Budget         Expense     Encumbrance  Pre-Enc  Available Budget
  100,000.00   25,000.00          00.00       00.00     75,000.00

ISSUE: however finding that though $25K budget checked voucher does post to Expense - it does not relieve the Encumbrance (see below) -

    Budget         Expense     Encumbrance  Pre-Enc  Available Budget
  100,000.00   25,000.00    25,000.00       00.00     50,000.00

Steps:
1.sPro work order is autosourced to a PO for Grants PC BU / Project / Activity
2.then PO is budget checked and posts to Encumbrance
3.release the sPro work order
4.various progress logs are entered on sPro work order
5.approve progress logs for payment
6.run create invoices in sPro and export to AP, where voucher build is run
7.then voucher is budget checked

Changes

Cause

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