Unable to Close Purchase Orders Associated With Procurement Card Transactions (Doc ID 2823350.1)

Last updated on OCTOBER 25, 2023

Applies to:

Symptoms

Unable to Close Purchase Orders Associated With Procurement Card Transactions.

Purchase Order Close Process is unable to close purchase orders associated with Procurement Card transactions when processing option id in purchasing option page is different than PO Business Unit.

The issue can be reproduced at will with the following steps:

Setup:

1. In order to replicate the issue, map process option with different value other than PO Business Unit.
  Navigation: Menu > Setup Financials/Supply Chain > Business Unit Related > Purchasing Definition
2. Make sure flag “Allow PCard PO to Close” is checked for US002
  Navigation: Menu > Setup Financials/Supply Chain > Business Unit Related > Purchasing Options
3. Make Sure flag “Allow PCard PO to Close” is unchecked for US001
  Navigation: Menu > Setup Financials/Supply Chain > Business Unit Related > Purchasing Options
4. ProCard Load Statement Options: Allow system to match and populate PO data checked and Reconcile by Header checked
  Navigation: Menu > Setup Financials/Supply Chain > Product Related > Procurement Options > PCard Load Statement Options
5. Card holder profile setup. Make sure that Card Number 'XXXXXXXXXXX5571' is associated to demo data 'Kapur,Frank'
  Navigation: Menu > Purchasing > Procurement Cards > Cardholder Profile

Steps:

1. Create a Purchase Order, Budget check and Dispatch PO.
  Navigation: Menu > Purchasing > Purchase Orders > Add/Update POs
2. Edit txt sample file to match to PO date. Example: replace date ‘111521’ To ‘111721’ (PO DATE)
3. Run Load ProCard Stage. Load Sample file provided.
  Navigation: Menu > Purchasing > Procurement Cards > Load PCard Stage
4. Run Load Statement.
  Navigation: Menu > Purchasing > Procurement Cards > Load PCard Statement
5. Go to Reconcile PCard Statement. Go to Purchase Detail link. Purchase Order created above was associated.
  Navigation: Menu > Purchasing > Procurement Cards > Reconcile > Reconcile PCard Statement
6. Run Load Voucher Stage.
  Navigation: Menu > Purchasing > Procurement Cards > Load Voucher Stage
7. Run Voucher Build.
  Navigation: Menu > Accounts Payable > Batch Processes > Vouchers > Voucher Build
8. Voucher created. Navigation: Menu > Accounts Payable > Vouchers > Add/Update > Regular Entry
9. Run Voucher Budget Check and document tolerance selecting action in Invoice Information tab
10. Pay Voucher. Go to Payments tab. Select Action: ‘Record a Payment’ , add reference and save it
11. Go to Related Document tab. Voucher got paid.
12. At Invoice Information tab. Select Action: ‘Voucher Post’ and run
13. Run Payment Posting Request. Navigation: Menu > Account Payables > Batch > Process> Payments > Payment Posting
14. Close PO using PO Workbench. Select the PO created above. Select the PO and ‘Close’ button.
  Navigation: Menu > Purchasing > Purchase Orders > Buyer’s WorkBench
PO ids is not available for further processing by PO_PO_RECON process

Changes

Cause

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