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Multiple Updates To PO Causes Invalid 'Negative Line Released Amounts Captured On The Contract' Message (Doc ID 2894948.1)

Last updated on JANUARY 18, 2024

Applies to:

PeopleSoft Enterprise SCM Purchasing - Version 9.2 to 9.2 [Release 9]
Information in this document applies to any platform.

Symptoms

Users are getting an incorrect 'Negative Line Released amounts captured on the Contract' message while creating a PO change order. We should not see this message as there is no negative line released amount
Issue scenario - PO Lines referencing same contract line# and there are multiple versions of the Contract associated to the PO

ERROR:

Steps:


1. Set Contract & Vendor Rebate Controls as [X] Use Version Control
2. Create new Procurement Contract, style & option Purchase Order

a. Add Contract Line#1; on Line Details set [X] Price Can Be Changed on Order, [X] Amount Only, Amt $5000
b. Add Contract Line#2; on Line Details set [X] Price Can Be Changed on Order, [X] Amount Only, Amt $5000
c. Click on Order By Amount tab on the Lines to verify amount on both lines
d. Click on PO BU Defaults link, enter BU US001, click OK
e. Save Contract


3. Create PO by copying from above Contract; verify Contract Lines are copied to PO

a. Change PO Line#1 to $2000, PO Line#2 to $3000
b. Add new PO Line#3 for $1000; associate it to Contract Line#2
c. Save PO
d. Click on Distribution for Line#3, Schedule #1; correct from $5000 to $1000, then click OK, then click Save
    --get warning message for Price on Line#1, Schedule #1 not balance, click OK
    --get warning message for Price on Line#2, Schedule #1 not balance, click OK
     --get warning message for Price on Line#3, Schedule #1 not balance, click OK
e. PO saves

4. Create new version of same Contract; save the draft version

a. When change status from Open to Approved, click OK then click Save to make Version 2 the current version

5. Open existing PO

Get message “The latest contract version is available for the Contract associated with Purchase order lines. (10200,717)
Please use look up contract version on contract tab for new version and manually select if required.
Selecting new version will re-price entire line. Once latest version is selected and saved, you cannot revert the changes.”
--click OK

a. Assign Contract Version#2 to PO Line#2 and PO Line#3
b. Save the PO
c. Get message “Custom price on line 2, schedule 1.  Override with system calculated price? (10200,66)"; click Yes
d. Get warning message for Price on Line#1, Schedule #1 not balance, click OK


6. Create a new Version of the Contract. Save the draft version.

a. When change status from Open to Approved, click OK then click Save to make Version 3 current version
b. Change Status back to Open, then add Contract Line#3
c. On Line Details set [X] Price Can Be Changed on Order, [X] Amount Only, Amt $5000
d. Save and Approve Contract

7. Add a new Line#4 to same PO and in ‘Contract’ tab reference to Contract Version#3 Line#3

a. Get “Custom price on line 4, schedule 1. Override with system calculated price? (10200,66)”; click No
b. Get “Error on line 4.  Amount on schedule 1 (2000), not equal to the sum of distributions (5000.00). (10200,103)
    When distributing by amount, the amounts of the distributions must sum to the amount on their schedule.”
c. For above error message, click on the Distribution icon for Line#4, Schedule #1; correct from $5000 to $2000, then click OK
d. Save the PO

8. Go out of PO. Search for PO and click on it.

a. Get message, “The latest contract version is available for the Contract associated with Purchase order lines. (10200,717)
     lease use look up contract version on contract tab for new version and manually select if required.
     Selecting new version will re-price entire line. Once latest version is selected and saved, you cannot revert the changes.”
      --Click OK.
b. Change PO Line#2 Amount to $100 and Save the PO
c. Get erroneous message:
    “Warning -- Negative line released amounts captured on the contract. (10400,743)
     Adding or removing a contract from the PO line may result in a negative amount on the contract. This may be caused by associating an open item
     contract to a negative PO line; remove the contract from the PO line if you do not want negative contract amounts. In the case where removing a contract
     from a PO line may result in negative contract released amounts, the cause may have been from a previous negative PO line. Use the Review Contracts by
     PO Inquiry to research which PO caused the negative contract open item released amount.”

9. However, when open PO Contract do “not” see a negative released amount.

Changes

 

Cause

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In this Document
Symptoms
Changes
Cause
Solution
References


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