ELA: The Lease Accounting Rules(LA) Are Not Validated at the Time of Receivable Lease Validation and Activation, No Error/warning Message is Received Even if the LA Accounting Rule is Missing. (Doc ID 2927043.1)

Last updated on JANUARY 07, 2025

Applies to:

Symptoms

A new transaction routing code and new operating expense category were created.

When a receivable lease is created with an operating expense lease payment for the above created expense category. No error/warning message was triggered while validating and activating the lease.

However, when the operating expense lease payment was interfaced with billing, the transaction was errored out saying "9851, 210. The transaction id is not processed due to a setup issue within the accounting rules".

The system is validating the lease accounting rules only at the time of interfacing the rent payment with Billing. The expectation is that the error should have been triggered while validating and activating the lease.

Step to Replicate:

1) Create a new Transaction routing code "TEST_OPEX"

    Menu > Set Up Financials/Supply Chain > Product Related > Lease Administration > Financial Terms > LA Transaction Routing Codes

2) create a new operating expense category "TEST_OPER" where the transaction routing code is "TEST_OPEX"

    Menu > Set Up Financials/Supply Chain > Product Related > Lease Administration > Financial Terms > LA Operating Exp Categories

3) Update the LA accounting rule i.e. on the LA accounting rule for operating expense default update the transaction routing code from % to "OPEX_DEFAULT".

    Menu > Set Up Financials/Supply Chain Product Related > Lease Administration > Accounting > LA Accounting Rules

4) Create a receivable lease.

    Menu > Lease Administration > Receivables Leases > Create New Receivables Lease.

5) Add base rent

6) Add operating expense lease payment.

7) Now add the expense category TEST_OPER and review the accounting distribution.

8) It was observed that "Accounting Information does not exist for the transaction group "Operating Expense". Check if the accounting rule for this transaction group has been defined in the Business Unit setup.”

9) Validate and activate the lease, no error was observed

10) Interface the lease payments to billing the operating expenses error out with error:"9851, 210. The transaction ID is not processed due to a setup issue within the accounting rules".

    a) Run Transaction Generator process (Menu >Lease Administration > Integrations >Manage Transaction Generator)

    b) Run the Manage Interface to Payables or Billing Process (Menu > Lease Administration > Integrations > Manage Interface to AP/BI)

Since there is no LA accounting rule defined for the expense category TEST_OPER, expectation is that a lease validation error should be triggered with the message “Accounting Information does not exist for the transaction group "Operating Expense". Check if the accounting rule for this transaction group has been defined in the Business Unit setup.”

Changes

Cause

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