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EEX9.2: EXPENSES ACCOUNTING PAGES ALLOW TO SELECT BUDGETARY ONLY ACCOUNT VALUES. (Doc ID 3014822.1)

Last updated on APRIL 04, 2024

Applies to:

PeopleSoft Enterprise FIN Expenses - Version 9.2 to 9.2 [Release 9]
PeopleSoft Enterprise FIN General Ledger - Version 9.2 and later
PeopleSoft Enterprise SCM Purchasing - Version 9.2 and later
PeopleSoft Enterprise FIN Payables - Version 9.2 and later
Information in this document applies to any platform.

Symptoms

When entering new Expense related transactions, (such as Expense Reports, Cash Advances, or Travel Authorizations), as well as configuring the main set up for the Expenses module, the Users are able to select Budgetary Only Account values, which is incorrect.

This is taking place if the Account in question has multiple Effective Date rows, with the latest and most current one being defined as 'Budgetary Only', but all prior ones not.

This is affecting not only the Expense Transaction Accounting Details at the time of creating them, but also at the time of approvals (Online Classic and <ORGANIZATION> Approvals), as well as when defining important set up for the Expenses module: Expense Types, Expense Type Groups, Cash Advance Sources, Accounting Entry Template, etc...

REPLICATION STEPS:

1: Enable “Enforce Budgetary Only Edit” option on Installation Options page

2: Enable Budgetary Only attribute for one or more chartfield values. Make sure you have multiple active rows with different effective date, and the Budgetary Only flag is enabled for the latest effective dated row.

3: Go back to the identified component and change the corresponding chartfield value.

4: Save the component. An error message should pop up saying “Chartfield values flagged as budgetary only are not allowed in this component”.

5: Click OK button to return to the component, the cursor focuses on the changed chartfield.

The component cannot get saved until the budgetary only edit passes for all changed chartfield.

 

 Replication document

Cause

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In this Document
Symptoms
Cause
Solution
References

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