EAP: Voucher Build Creates PO Voucher in Postable Status Even Though Wrong Receiver Is Associated to PO Line (Doc ID 3060802.1)

Last updated on NOVEMBER 26, 2024

Applies to:

Symptoms

When creating a PO Voucher using either Quick Invoice Entry or the Excel Voucher Upload spreadsheet, if a Receiver is associated to an incorrect PO Line Number, Voucher Build will create the PO Voucher in a Postable Status. Expected the PO Voucher to be created in a Recycle Status since the Receiver was not created for that PO Line Number.

When an on-line PO Voucher is created from the PO and the Receiver is associated manually, only the Receivers that were created for that PO Line Number are displayed.

Since creating an on-line PO Voucher validates if the Receiver was created for the PO line, Voucher Build should also perform this same validation.

STEPS TO REPLICATE
1. Purchasing > Purchase Orders > Add/Update POs
    a. Create an Amount Only PO with 2 lines
    b. Matching is turned on
    c. Receiving is Required
    d. Dispatch the PO
2. Purchasing > Receipts > Add/Update Receipts
    a. Create 1st Receiver from the PO for PO Line 1
    b. Save 1st Receiver - Receipt Status = Fully Received
    c. Create 2nd Receiver from the PO for PO Line 2
    d. Save 2nd the Receiver - Receipt Status = Fully Received
3. Accounts Payable > Vouchers > Add/Update > Quick Invoice Entry
    a. Create a Voucher from the PO
    b. Under Copy from Source Document, Copy From = Purchase Order > Click Go
    c. Copy Worksheet page - Copy PO Line 1 from the PO created in Step 1 onto the Voucher
    d. Invoice Information page - click the PO Receiver tab
    e. Enter the Receiving Business Unit / Receipt Number, which is the Receipt Number of the 2nd Receiver - 2nd Receiver was not created for PO Line 1, it was created for PO Line 2
4. Accounts Payable > Batch Processes > Vouchers > Voucher Build - Run Voucher Build
5. Accounts Payable > Vouchers > Add/Update > Regular Entry
    a. Display the Voucher
    b. Summary page - Voucher created with Entry Status = Postable
    c. Voucher should have been created in a Recycle Status since the 2nd Receiver was created for PO Line 2 and not PO Line 1
    d. Invoice Information page
    e. Click the View/Edit Source link under Purchase Order
    f. 2nd Receiver is associated to PO Line 1 - This association is incorrect

Changes

Cause

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