EPY: Send to Accounts Payable Flag Functionality on Review AP Extract Line Component (Doc ID 652663.1)

Last updated on SEPTEMBER 10, 2021

Applies to:

This document was previously published as Customer Connection Solution 201033389

Symptoms

In Payroll for North America PeopleBooks > Integrating with PeopleSoft Payables > Reviewing and Sending Vouchers, the following is found for the Send to Accounts Payable flag:

The system automatically selects this option to indicate the transaction is sent to Payables when you start the Post Deduction Payments to Accounts Payable process. To stop a transaction from being sent, clear the check box. Any records that you remove will be captured the next time the extract process runs.

Please notice the highlighted text.  In actuality, the Payroll-AP interface does not work like that for garnishments.  Once the AP Extract process runs, the garnishment data is extracted from PS_PAY_NA_DED_LIAB table into the AP_EXTRACT_LINE table and it is deleted from the PS_PAY_NA_DED_LIAB table permanently.  

If a user unchecks the Send to AP flag for specific garnishments and then runs the Voucher Post process, although these garnishments aren't selected on the voucher line, they disappear completely and there is no way to retrieve them again. 

The Voucher Post process resets the AP_STATUS flag for these unchecked garnishments in the PS_PAY_GARNISH table.  However, that doesn't help at all, because the next time the AP Extract process runs, it won't pick up these garnishments because they no longer exist on the PS_PAY_NA_DED_LIAB table.

Changes

Cause

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