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E1: 43: Purchase Order Receipt FAQs (P4312) (Doc ID 1306869.1)

Last updated on OCTOBER 26, 2021

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version XE and later
Information in this document applies to any platform.

Purpose

This document provides answers to some frequently asked questions about the Purchase Order Receipt (P4312) application.

Questions and Answers

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In this Document
Purpose
Questions and Answers
 Address Book  Numbers (Supplier / Ship To)
 Question 1 -  Can the supplier number in Item Branch be updated  via receipts program?
 Date & Time
 Question 1 -  Why does the Receive Date (ADDJ) not always display on partially received orders in the Purchasing Ledger at a 400/400 status?
 Question 2 -  How does the system decide which date to use for exchange rate at receipt?
 Defaults
 Question 1 -  The Account Number Description in the F0911 defaults in as 'PO receipt Non Stock' for a non-stock receipt. Is there any way to change this?
 Question 2 -  Why is GL class code , manually entered at order entry is, overwritten at the time of receipt?
 Item
 Question 1 -  "Advanced serialized items " do they always need to be received individually? Is there any workaround?
 Question 2 -  Why aren't the units received for an item being written to the F0911 GLU field?
 Question 3 -  Why aren't any Item Location File (F41021) or Item Ledger File (F4111) records being written at time of receipt?
 Question 4 -  In what situation would a receipt be done for an item setup with lot process type = 3 lots must be assigned manually without error or warning to enter lot information?
 Question 5 - Is there a way to search using the supplier’s item number in the Work with Purchase Orders to Receive (P4312|W4312F) screen?   
 Question 6 - When doing PO Receipts for items in specific Branch Plants the OV is posted to the Cardex, but not the F0911. Why?  
 Status (Order Status Code)
 Question 1 -  Is it possible to move the order status, to any other status than 999 after being fully received?
  Question 2 -  After PO receipt, noticed that the next status is blank in F4311 and F43199 is not updated and continues to be at the initial statues.
 Question 3 -  Order is at status 400/999, but was never received and the quantity and amounts on the order are still open.  How did this happen and how can the order be received?
 General
 Question 1 -  Is there a way to have the Average Leadtime (ALTD) in the Supplier/Item Relationships (P43090) stop from being recalculated?
 Question 2 -  What would cause a Purchase order to not show up for receipt in P4312?
  Question 4 -  Why is the Debit Account at receipt sometimes pulled from Standard Cost Variance DMAAI 4335 instead of inventory DMAAI 4310?
 Question 5 -  What is the impact of changing RNV account (AAI 4320) midway through the procurement process?
 Question 6 -  Is there a standard report that will provide all  PO receipts by vendor?
 Question 7 -  What is the purpose of Reason Code (RCD) field in Procurement?
 Question 8 -  Which program can be used to remove records from the Receive / Voucher Status Report (R43412)?
 Question 9 -  Why is the Quantity field in the grid disabled?
 Question 10 -  After receiving a negative PO in foreign currency, zero balance adjustment records are correctly created in Item Ledger F4111 and in Account Ledger F0911 for ledger type AA. Why do records for ledger type CA have zero amount? 
 Question 11 -  With the Price At Receipt processing option active (option 17 on the Process tab of P4312) which date is used to retrieve the price effective date from the Supplier Catalog?
 Question 12 -  Where can the order receipt (OV) batch number can be located?
 Question 13:  How can the short item number get populated in the F0911 when performing a PO Receipt?
 Question 14:  Why is ARLV Relieved Amount not updated to F4311 after processing a P4312 Receipt?
 Question 15:  Is there any difference between canceling a PO Line in the P4310 VS using line option 09 Cancel Line in the P4312?
 Question 16:  Is it possible to auto populate Transaction Date In the P4312 so that it will match G/L Date?
 Question 17:  Why would a purchase order receipt (OV) batch number be created without generating G/L entries?
 Question 18:  When doing a PO Receipt using P4312 and using Account Distribution Row Exit.  The OV created in the G/L uses the BU / B/P from the PO for the AAI 4320 Receipt Not Vouchered credit account.  Can P4312 pull the BU from the F4316 PO Multiple Account File, or Flex the BU from the F4316?
 Question 19:  What options are available for 'over-receiving' a purchase order detail line? 
 Question 20:  Is there a way to create an OV PO receipt record in the Cardex with a Qty, and no Unit or Extended Cost.?
 Question 21: What would allow P4312 to receive a PO at Next Status 280, when 400 is setup as the receipt status in the Activity Rules?
References

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