E1: 04: Overview of Supplier Master Information (P04012, P0100043, P04012SS,P0030A) (Doc ID 1405239.1)

Last updated on OCTOBER 11, 2023

Applies to:

JD Edwards EnterpriseOne Accounts Payable - Version XE and later
Information in this document applies to any platform.

Purpose

Overview

Before entering a voucher and issuing payments, a Supplier Master (F0401) record must exist for the payee. The Supplier Master (F0401) is the central storage place for all supplier information, including how the system processes voucher and payments for the supplier. An Address Book (F0101) record must exist for a Supplier Master record to be created. Mailing information is defined with the Address Book (F0101) record. The set up required is completed in Address Book Revisions (P01012) and Supplier Master Information (P04012).

The information entered in the Supplier Master (P04102) is stored in the following tables:

Table Name	Stored Information
Address Book Master (F0101)	Alpha name and factor/special payee
Address Book- Who's Who (F0111)	Mailing Name
Supplier Master (F0401)	Supplier Information
Address Book - Contact Phone Numbers (F0115)	Telephone Number
Address by Date (F0116)	Mailing Address Information
Bank Transit Master (F0030)	Bank Account Information

Note: The Supplier Master Information (P04012) program contains a processing option that enables you to specify which version of the Address Book Revisions (P01012) program is called when creating supplier master records.

The following graphic shows the information that is entered in the Address Book Revision (P01012) program and the Supplier Master Information (P04012) program.

Each supplier master record is uniquely identified in the system by a number called the Address Book Number (data dictionary item AN8). Only one Address Book Number (data dictionary item AN8) needs to be maintained for each individual supplier throughout the various systems. Verify that an address book record does not exist for the supplier before creating a new one because there is currently no functionality to merge existing Address Book (F0101) records into one.

Supplier Master information can be revised at any time using either the Supplier Master Information (P04012) program or the Address Book Revisions (P01012) program. Any data within the records can be modified except for the Address Book Number (AN8). However, any changes made using the Supplier Master Information (P04012) do not affect existing vouchers for that supplier. Conversely, changes made in the Address Book Revisions (P01012) may be reflected. For example, changes to a supplier's default Payment Instrument (data dictionary PYIN) does not automatically update the Payment Instrument (PYIN) on existing vouchers. Changes to the Mailing Address in Address Book Master Revisions (P01012), however, are reflected in the future payments of already existing vouchers. Speed Status Change (P0411S) can be used to update existing vouchers with new Payment Instrument (PYIN) information or other necessary changes.

Note: If the value specified in the Approver Number (data dictionary item SNTO) field or the Category Code 7 (data dictionary item AC07) field are changed, you can run the Global Report Code Update (R04802) to update these fields in the Accounts Payable Ledger (F0411).