E1: 43: Need to Prevent Approval Processing from Being Triggered by PO Entry (P4310) When New Lines Are Added to a Closed Purchase Order (Doc ID 2993668.1)

Last updated on DECEMBER 18, 2023

Applies to:

JD Edwards EnterpriseOne Procurement and Subcontract Management - Version 9.2 and later
Information in this document applies to any platform.

Symptoms

When New PO Lines are Added to a Previously Approved Closed Purchase Order, Approval Processing is triggered again.

The client keeps many Purchase Orders open for more than one year and every time they add additional line Items, the PO goes back through the approval process. They want a way to prevent previously closed lines from being considered, since they were previously approved.

Steps to Duplicate

Create an approval route (P43008) with one From Amount of 1,000.
Setup a Version of PO Entry (P4310.
1. Approvals Tab Option #1 (Route Code) has approval route populated.
2. Approvals Tab Option #4 (Reapprove Changed Lines) is blank (Do Not Reapprove).
Sign in as PO User and Create a new PO for 2,260.00.
Sign in as PO Approver and Find the Order in Approval Processing (P43081) and Approve it, then Sign Out.
Sign Back in as a User and Receive the Item in Full.
Open PO Inquiry shows the Order Line is Closed (Next Status 999) and there is only one line on the order.
Even though the item is received, and the Order Line was closed, Purchase Order Header Inquiry shows the Order Gross Amount (F4301.OTOT) is 2,260.00. Approval Processing uses Order Amounts as the basis for determining if the order needs to be approved, not line amounts.
Now the user speaks with the supplier who requests another item for 530.09 which is added to the order. The order is saved with the new line.
Purchase Order Header Inquiry shows the Order Gross Amount (F4301.OTOT) is increased to 2,790.09. The order was originally approved for 2,260.00.
The user goes into Orders Awaiting Approval and notices the order has gone back into Approval Processing.