E1: 04: How To Set Up and Process Positive Pay (R04586, P007101) (Doc ID 651367.1)

Last updated on MAY 01, 2023

Applies to:

JD Edwards EnterpriseOne Accounts Payable - Version 8.10 and later
Information in this document applies to any platform.

Purpose

Overview

To prevent fraudulent check activity Positive Pay can provide this protection for companies by allowing them to create a file of check information that their banking institutions can use when determining whether to issue payment for checks. When you use positive pay, you create a file for your bank that includes information for each check that you printed during the day, such as check number, date, amount, and account number. The bank compares the information on the checks that they receive with the information in this file, and if the information for any of the checks does not match the file, the system does not pay the checks.

Note: Positive pay files can contain sensitive information about payees and check amounts. Therefore, make sure that you use appropriate security measures from the time that the files are generated until they are received by the bank.

To use Positive Pay process within JD Edwards EnterpriseOne Accounts Payable you run the Generate Positive Pay Text File program (R04586) to create the text file that you send to the bank. After you run this program, you use the Text File Processor program (P007101) to copy the text file to a specified location on your PC. After the text file has been copied to your PC, you can save it in the format required by the bank. Before you run this UBE make sure to do the following prerequisites:

Verify that you have updated all payment groups.
Verify that you have entered all manual payments.
Verify that you have voided all necessary payments.
Verify that you have entered a bank account number and a transit number for each bank account for which you want to use positive pay.