WS: 03: 04: 09: Understanding and Setting Up Intercompany Settlement Methods (Doc ID 1409029.1)

Last updated on JULY 29, 2024

Applies to:

Purpose

When your business generates transactions between companies connected through common ownership or control, the companies will be out of balance unless settlement entries are created to balance each company's net position. For example, if company XYZ purchases a widget for a sister company, company ABC, an intercompany association exists in the general ledger where company ABC has an intercompany payable to organization XYZ and, conversely, company XYZ has an intercompany receivable from company ABC. You create intercompany settlements to ensure that each company's due-to and due-from relationship is clearly recorded and that each company has general ledger entries that balance to zero (that is, debits equal credits). 

JD Edwards World provides a simple process to create the intercompany settlement transactions automatically as you post transactions. You choose the method of intercompany settlements to use. The system provides six methods for creating intercompany settlements that are grouped accordingly:

• The Hub Method (Y and 1)
  Using these methods, you designate one hub company and the system settles all intercompany transactions through that hub company.
• The Detail Method (D and 2)
  Using these methods, the company designated as the hub varies depending on the company of the first line of the journal entry.
• The Configured Hub Method (C and 3)
  Using these methods, you can organize your companies together into hubs, and then either designate a specific company within that hub as the hub company or allow the first line of the journal entry to dictate the hub. 
  
  The Configured Hub Methods are available beginning with release A8.1.

Using the intercompany settlements process provides additional benefits, such as an audit trail between the companies transacting business, which provides for easy reconciliation, and integrity reports to ensure transactions are properly generated. The Intercompany Settlements process also follows these guidelines:

• The process is system-wide. In other words, you cannot choose to allow intercompany settlements between specific companies and not others. If you use intercompany settlements, you must set up all companies for this functionality even if you have companies that will never use the process.
• The system creates intercompany settlements only between transactions with ledger types AA, CA and AZ.

The following information provides details of each intercompany settlement method, and also provides examples of the automatic entries the system creates for intercompany settlements based on the method you choose. Each method states whether there is a requirement for a standard or flexible chart of accounts, which is dictated by the account structure setup:

• A standard chart of accounts uses a 12-character business unit, 4-digit object account, and 8-character subsidiary account structure.
• A flexible chart of accounts is one in which you define the criteria for each business unit/object/subsidiary segment of the account.

This document describes how each intercompany method works and how to set up the system for each intercompany method. This document does not discuss multicurrency intercompany settlements or cross-environment intercompany settlements. For detailed information about using those features, review Intercompany Settlements (all chapters) in the Advanced and Technical section of the JD Edwards World General Accounting 1 guide.  In addition, this document does not discuss using the value of asterisk (*) in the Intercompany Settlements field to post out of balance.

Scope

This document is intended for the financial management team.

Details

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