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WS: 04: FAQ: Voucher Entry (P04105, P041015, P041016, P041017) (Doc ID 784262.1)

Last updated on OCTOBER 03, 2023

Applies to:

JD Edwards World Accounts Payable - Version A7.3 cume 4 and later
Information in this document applies to any platform.


This document describes questions and answers about using the voucher entry programs: Standard Voucher Entry (P04105), Speed Voucher Entry (P041015), Multi-Company Single Supplier (P041016), Multi Voucher Single Supplier and Multi Voucher Multi Supplier (P041017).

Questions and Answers

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In this Document
Questions and Answers
 Entering Vouchers
 Question 1:  Can you prevent users from entering vouchers into future periods?
 Question 2:  Can you prevent the system from allowing invoices to be entered with an invoice date that is greater than the G/L date?
 Question 3:  How does the system update the Business Unit (MCU) field and how what is its function?
 Question 4:  Can you add a voucher back into a posted batch?
 Question 5:  Is there a way to make the Invoice Number field (VINV) mandatory for voucher entry and not allow a blank value?
 Question 6:  When entering vouchers, is there a way to repeat the Supplier Number without having to re-key it?
 Question 7:  Is it possible to set up a default company for voucher entry?
 Question 8:  Can you override the default tax rate on a voucher to exclude taxes?
 Question 9:  Can you enter a model journal entry using Voucher Entry? 
 Question 10:  What is the difference between Document Company and Company?
 Question 11:  Can the Alt Payee field be displayed on the main Voucher Entry screen P04105?
 Question 12:  Is it possible to secure the Payment Terms field on the Voucher Entry programs (P04105, P041015, P041016, P041017) to prevent changes to the value?
 Question 13:  Is it possible to retrieve the default values, such as payment instrument, from the Supplier Master record of the Alternate (Special) Payee instead of the Supplier?
 Question 14:  Can you enter more than one G/L date by pay item on the same voucher?
 Question 15:  How is the Purchase Order Field Populated on Voucher Entry and can this carry to the F0911 on the associated payment (PK)?
 Question 16:  Is there a way to see the voucher type and company of the voucher in addition to the previously entered voucher number at the top right side of the screen in the Speed Voucher Entry program (P04105)?
 Question 17:  How are payment terms defaulted into a voucher?
 Question 18:  If a user manually keys in the due date, is there any check to confirm that the date is in the current fiscal year?
 Question 19:  Can we use a different document type for the redistribution portion of a logged voucher? we want to change it from a PL to a PV at that point in point?
 Question 20:  How do you create a Debit Memo?
 Question 21:  When entering vouchers into a batch is it okay to mix several different currencies into the same batch?
 Question 22:  How to make the program retrieve Company number from the supplier, not the G/L account?
 Question 23:  What is the proper way to clear the screen when you entered the wrong information during entry without exiting the entry program? 
 Question 24: Why do some vouchers in the F0911 have the address number (GLAN8) missing on them?
 Question 25: Is there a way to prevent the category code window (P0411W) from appearing when entering vouchers?
 Question 26: Is there a way to zero dollar vouchers?
 Question 27:  Is it possible to change the alternate payee on a voucher after it's been voided and posted? 
 General Voucher Processing
 Question 1:  How does the system populate the user ID on voucher records?
 Question 2: How does the system update the Tax/Service Date if you leave it blank or do not display it?
 Question 3:  What happens when document numbers reach 99999999?
 Question 4:  Can you split a voucher into two separate payees?
 Question 5:  Does the system allow transactions with different G/L Dates to process in the same A/P batch?
 Question 6:  Is there a process to automatically write off small remaining amounts on vouchers, similar to what is available in Accounts Receivable?
 Question 7:  Can you assign user-defined document types to vouchers?
 Question 8:  How do you change the due date on a voucher?
 Question 9:  How does the system assign the pay status to a voucher?
 Question 10:  Is it possible to override the exchange rate when entering a multicurrency voucher in Speed Voucher Entry P041015?
 Question 11:  Is user reserved reference field RPURRF in the F0411 (Accounts Payable Ledger) used for customer defined information?
 Question 12: Is there a setting that may need to be changed so that the Time Entered field (RPTENT) and (RPUPAJ) Date Added in the F0411 populates?
 Question 13: Can we allow duplicate invoice numbers to be used when entering vouchers if the transactions are in different years?
 Question 14: Is there a way to summarize multiple vouchers using the same g.l account in g.l distribution during the post?
 Question 15: When using P4314 to create vouchers can we use the processing options behind P04105 like viewing cat codes on adds or changes?
 Question 16: Why would you get a different Alt. Payee on voucher and how can you fix it once the voucher is posted?
 Question 17: Does the JDE Duplicate Invoice validation check for a parent/child relationship?
 Revising Vouchers
 Question 1:  Can you change the G/L Date on a voucher?
 Question 2:  How do you correct a voucher with the wrong payment term?
 Question 3:  Can you change the invoice number on a posted voucher?
 Question 4:  Attempting to change an invoice number on a voucher created from a Purchase Order and receiving error 0001, Action invalid?
 Question 5:  Can you change the Company number on a posted voucher?
 Question 6:  How to split a voucher created by P041016-Multicompany Single supplier?
 Question 7:   Can you change the vendor account number on a voucher that has been posted and paid?
 Question 8:   When re-inquiring on a voucher in P04105 Standard Voucher Entry and making a change can I re-inquire on another without exiting out of the program and make a change on another voucher ?
 Deleting and Voiding Vouchers
 Question 1:  How do you void a single voucher?
 Question 2:  Why does the system remove the gross amount when vouchers are voided?
 Question 3:  Is there a way to delete an entire batch of vouchers?
 Question 4:  Can you delete or void a partially paid voucher?
 Question 5: Can you delete an unposted void voucher?
 Question 6:  Is there a way to determine if a voided voucher is out of balance prior to posting it?
 Question 7:  How do you void a payroll-generated voucher to correct the payee?
 Question 8:  How do you view the G/L date of a voided AP voucher?
 Question 9:  When voiding a voucher with an exchange rate on it, will it allow you to change the exchange rate on the void?
 Question 10:  When creating a voucher the Invoice Number is defaulting with preceding zeros, why is that?
 Question 11:  How can you prevent a change or a delete on a voucher created in Procurement using P4314?
 Question 12:  Is it possible to change the alternate payee on a voucher after it's been voided and posted? 
 Question 13:  When we attempt to correct the GL distribution side after the void it keeps doubling the amounts, why is that? 

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