WS: 04: FAQ: Voucher Entry (P04105, P041015, P041016, P041017)
(Doc ID 784262.1)
Last updated on OCTOBER 03, 2023
Applies to:
JD Edwards World Accounts Payable - Version A7.3 cume 4 and laterInformation in this document applies to any platform.
Purpose
This document describes questions and answers about using the voucher entry programs: Standard Voucher Entry (P04105), Speed Voucher Entry (P041015), Multi-Company Single Supplier (P041016), Multi Voucher Single Supplier and Multi Voucher Multi Supplier (P041017).
Questions and Answers
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In this Document
| Purpose |
| Questions and Answers |
| Entering Vouchers |
| Question 1: Can you prevent users from entering vouchers into future periods? |
| Question 2: Can you prevent the system from allowing invoices to be entered with an invoice date that is greater than the G/L date? |
| Question 3: How does the system update the Business Unit (MCU) field and how what is its function? |
| Question 4: Can you add a voucher back into a posted batch? |
| Question 5: Is there a way to make the Invoice Number field (VINV) mandatory for voucher entry and not allow a blank value? |
| Question 6: When entering vouchers, is there a way to repeat the Supplier Number without having to re-key it? |
| Question 7: Is it possible to set up a default company for voucher entry? |
| Question 8: Can you override the default tax rate on a voucher to exclude taxes? |
| Question 9: Can you enter a model journal entry using Voucher Entry? |
| Question 10: What is the difference between Document Company and Company? |
| Question 11: Can the Alt Payee field be displayed on the main Voucher Entry screen P04105? |
| Question 12: Is it possible to secure the Payment Terms field on the Voucher Entry programs (P04105, P041015, P041016, P041017) to prevent changes to the value? |
| Question 13: Is it possible to retrieve the default values, such as payment instrument, from the Supplier Master record of the Alternate (Special) Payee instead of the Supplier? |
| Question 14: Can you enter more than one G/L date by pay item on the same voucher? |
| Question 15: How is the Purchase Order Field Populated on Voucher Entry and can this carry to the F0911 on the associated payment (PK)? |
| Question 17: How are payment terms defaulted into a voucher? |
| Question 18: If a user manually keys in the due date, is there any check to confirm that the date is in the current fiscal year? |
| Question 19: Can we use a different document type for the redistribution portion of a logged voucher? we want to change it from a PL to a PV at that point in point? |
| Question 20: How do you create a Debit Memo? |
| Question 21: When entering vouchers into a batch is it okay to mix several different currencies into the same batch? |
| Question 22: How to make the program retrieve Company number from the supplier, not the G/L account? |
| Question 23: What is the proper way to clear the screen when you entered the wrong information during entry without exiting the entry program? |
| Question 24: Why do some vouchers in the F0911 have the address number (GLAN8) missing on them? |
| Question 25: Is there a way to prevent the category code window (P0411W) from appearing when entering vouchers? |
| Question 26: Is there a way to zero dollar vouchers? |
| Question 27: Is it possible to change the alternate payee on a voucher after it's been voided and posted? |
| General Voucher Processing |
| Question 1: How does the system populate the user ID on voucher records? |
| Question 2: How does the system update the Tax/Service Date if you leave it blank or do not display it? |
| Question 3: What happens when document numbers reach 99999999? |
| Question 4: Can you split a voucher into two separate payees? |
| Question 5: Does the system allow transactions with different G/L Dates to process in the same A/P batch? |
| Question 6: Is there a process to automatically write off small remaining amounts on vouchers, similar to what is available in Accounts Receivable? |
| Question 7: Can you assign user-defined document types to vouchers? |
| Question 8: How do you change the due date on a voucher? |
| Question 9: How does the system assign the pay status to a voucher? |
| Question 10: Is it possible to override the exchange rate when entering a multicurrency voucher in Speed Voucher Entry P041015? |
| Question 11: Is user reserved reference field RPURRF in the F0411 (Accounts Payable Ledger) used for customer defined information? |
| Question 12: Is there a setting that may need to be changed so that the Time Entered field (RPTENT) and (RPUPAJ) Date Added in the F0411 populates? |
| Question 13: Can we allow duplicate invoice numbers to be used when entering vouchers if the transactions are in different years? |
| Question 14: Is there a way to summarize multiple vouchers using the same g.l account in g.l distribution during the post? |
| Question 15: When using P4314 to create vouchers can we use the processing options behind P04105 like viewing cat codes on adds or changes? |
| Question 16: Why would you get a different Alt. Payee on voucher and how can you fix it once the voucher is posted? |
| Question 17: Does the JDE Duplicate Invoice validation check for a parent/child relationship? |
| Revising Vouchers |
| Question 1: Can you change the G/L Date on a voucher? |
| Question 2: How do you correct a voucher with the wrong payment term? |
| Question 3: Can you change the invoice number on a posted voucher? |
| Question 4: Attempting to change an invoice number on a voucher created from a Purchase Order and receiving error 0001, Action invalid? |
| Question 5: Can you change the Company number on a posted voucher? |
| Question 6: How to split a voucher created by P041016-Multicompany Single supplier? |
| Question 7: Can you change the vendor account number on a voucher that has been posted and paid? |
| Question 8: When re-inquiring on a voucher in P04105 Standard Voucher Entry and making a change can I re-inquire on another without exiting out of the program and make a change on another voucher ? |
| Deleting and Voiding Vouchers |
| Question 1: How do you void a single voucher? |
| Question 2: Why does the system remove the gross amount when vouchers are voided? |
| Question 3: Is there a way to delete an entire batch of vouchers? |
| Question 4: Can you delete or void a partially paid voucher? |
| Question 5: Can you delete an unposted void voucher? |
| Question 6: Is there a way to determine if a voided voucher is out of balance prior to posting it? |
| Question 7: How do you void a payroll-generated voucher to correct the payee? |
| Question 8: How do you view the G/L date of a voided AP voucher? |
| Question 9: When voiding a voucher with an exchange rate on it, will it allow you to change the exchange rate on the void? |
| Question 10: When creating a voucher the Invoice Number is defaulting with preceding zeros, why is that? |
| Question 11: How can you prevent a change or a delete on a voucher created in Procurement using P4314? |
| Question 12: Is it possible to change the alternate payee on a voucher after it's been voided and posted? |
| Question 13: When we attempt to correct the GL distribution side after the void it keeps doubling the amounts, why is that? |
| References |