How To Setup Document Sequences In Receivables
Last updated on SEPTEMBER 19, 2017
Applies to:Oracle Receivables - Version 11.5.0 and later
Information in this document applies to any platform.
Executable:ARXREC - Recurring Invoice Program
Executable:RAXTRX - Autoinvoice Import Program
Form:FNDSNDSQ.FMB - Define Document Sequences
Form:FNDSNDCT.FMB - Define Document Categories
Form:FNDSNASQ.FMB - Assign Document Sequences
Form:ARXRWMAI.FMB - Receipts
Form:ARXTWMAI.FMB - Transactions
Oracle Receivables (AR): AutoInvoice Information Center > Note 1086565.1
Oracle Receivables (AR): Transactions Workbench Information Center > Note 1086565.1
This article provides general information on how to setup Document Sequences in Oracle Receivables. If you are interested in setting up Gapless Document Sequences in Receivables, please review Note 197212.1.
Document sequence numbers are unique numbers that can be assigned to transactions you create in Receivables. Assigning unique numbers to transactions lets you account for every transaction you enter.
Receivables gives you the ability to track any transaction from creation to when it is posted. In addition:
- By assigning unique numbers to each transaction you can ensure that no transactions have been lost or not posted.
- Document sequences generate audit data so even if documents are deleted, their audit record remains.
- Document sequences provide an audit trail back from the General Ledger into the subsidiary ledger, and to the document that originally affected the account balance.
There are two types of document sequences:
- Automatic sequences let you create an audit trail of unique, sequential document numbers without data entry. This type is used for processes that create documents automatically:
- Automatic Adjustments
- Automatic Receipts
- Manual sequences let you decide which document numbers you want to assign to transactions at the time of data entry, while always ensuring that your numbers are unique. This type is used for manually entered items:
- Bills Receivables
- Credit Memos
- Invoice Adjustments
- Cash Receipts
- Miscellaneous Receipts
- Debit Memos
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