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R11i/12: PO: FAQs - Encumbrance Accounting - Setup And Usage (Doc ID 1086669.1)

Last updated on FEBRUARY 26, 2019

Applies to:

Oracle Purchasing - Version 11.5.10 to 12.2 [Release 11.5 to 12.2]
Information in this document applies to any platform.

Purpose



This document is a consolidation of all frequently asked questions related to Encumbrance Accounting which addresses almost all the encumbrance related setup issues and encumbrance related process issues that are faced in 11i and R12 SLA architecture.


Questions and Answers

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In this Document
Purpose
Questions and Answers
 1. What are the setups required to have encumbrance accounting in 11i and R12 architecture?
 2. What are the minimum setups required to have federal budgeting in R12 SLA architecture?
 3. Can I switch from a non Encumbrance environment to an Encumbrance environment and vice versa?
 4. What points need to be taken care before switching from non encumbrance to encumbrance environment and vice versa for Requisitions?
 5. What is the impact if encumbrance types for REQ/PO/INVOICE are changed in between when transactions exist? (Applicable for 11i only)
 6. What needs to be done before changing the Sub-ledger Accounting Method (SLAM) from Standard Accrual to Encumbrance Accrual or vice versa? (Applicable for R12 architecture only)
 7. How to prevent PR/PO getting into approval workflow process when there are insufficient funds/ How to prevent PR/PO getting into pre-approved status because of insufficient funds?
 8. How to make the RESERVE check box in Approval form enabled automatically?
 9. What is the significance of 'Reserve at completion' flag available under Purchasing > Setup > Organization > Financial options > Encumbrance tab?
 10. How to reserve the funds for a purchasing document in a future period? / How to reserve the funds for a purchasing document which has a GL date falling under closed GL period?
 11. How to reserve the purchasing documents using override limit when there are insufficient funds when the approval is done through forms?
 12. How to reserve the purchasing documents using override limit when there are insufficient funds when the approval is done through notification summary?
 13. What set up is required to have the option "Use GL Override" enabled while approving the purchasing documents?
 14. What are the different look up codes in gl_bc_packets and what is the significance of those codes?
 15. Purchasing documents get reserved successfully and encumbrance entries get recorded even though the budget account used in the document is not defined in the budget organization and has no budget allocated. Why does it happen?
 16. What are the encumbrance accounting entries that get created from reserving the requisition till the purchase order auto created from this requisition is approved?
 17. What are the encumbrance accounting entries that get created from approving the purchase order till it is received and billed?
 18. How to unreserve the purchasing document in the same period in which the document originally got reserved? / How to get the encumbrance reversal for a purchasing document in the same period in which the encumbrance got created originally?
 19. What is the impact if the purchasing document is unreserved/canceled/finally closed/rejected in a different period from the one in which it got reserved?
 20. Is there any report to see the open encumbrance or active encumbrance for the purchasing documents?
 21. Why does the encumbered amount in Purchase Order distributions not showing 0 value even when the purchase order is canceled or finally closed?
 22. Under what situation encumbrance created on the Purchase Order goes back to the budget or funds availability?
 23. Does Alternate account work with encumbrance accounting?
 24.What reference columns in GL_JE_LINES are populated for encumbrance entries created from Purchasing in 11i?
 25. What are the standard features that cannot be used in encumbered environment?
 26. Which is the account used for RESERVATIONS in PO_DISTRIBUTIONS_ALL and PO_REQ_DISTRIBUTIONS_ALL for Expense transactions?
 27. Can the four distribution accounts on a PO or REQ distributions have the same Code Combination ID ( CCID)?
 28. What does the abbrevation RFE stand for , and how can these Journals be identified in GL_JE_LINES?
 29. What are the Possible values for the column FUNDS_CHECK_LEVEL and what do they mean?
 30. What are the different Account Type Values that exist and what do they stand for?
 40. What does the values in the column ACCOUNT_CATEGORY_CODE in GL_BC_PACKETS stand for?
 41. What are the possible values in the Column FAILED_FUNDS_LOOKUP_CODE in PO_REQ_DISTRIBUTIONS_ALL and PO_DISTRIBUTIONS_ALL and what do they stand for?
 42. What are the values for RESULT_CODE in GL_BC_PACKETS and what do they mean?
 43. EAM Related Patch
 Still Have Questions?
References

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