R12: AP: Create Accounting Is Allowed For Invoices Not Yet Approved (Doc ID 1130125.1)

Last updated on JANUARY 04, 2024

Applies to:

Symptoms

The ap invoice approval notification allows users to update the accounting distribution as needed, however, once create accounting runs, the distribution can no longer be updated. Create accounting should not be allowed to run for invoices not yet approved.

Changes

The application is working as currently designed. 

Justification;
In Payables, accounting happens at distribution level and not at line level. In the core payables application it is possible to add additional invoice distributions under a line whose distributions are already accounted and it is very well possible to modify the line amount of an accounted invoice. Approval notification page should behave in sync, because the person approving the invoice will be having Payables responsibility (otherwise user will not be able to access the detailed notification page) and should be able to perform all the actions which are allowed from core payables application.

As far as accounted distributions are concerned, the fields account, line number and amount definitely should not be updateable in the notification page behavior if the line is accounted. This is documented in the AP User's Guide under Invoice Distribution Adjustment Chart as well.

Cause

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