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R12: AP: How to Record "Skipped" and "Spoiled" Check Numbers in Oracle Payments/Payables (Doc ID 1497314.1)

Last updated on JUNE 18, 2024

Applies to:

Oracle Payables - Version 12.0.0 and later
Oracle Payments - Version 12.0.0 and later
Information in this document applies to any platform.


This "How To" Guide will walk users through the process of recording "skipped" check numbers (where an unused pre-numbered check got stuck to the check next to it in the stack during printing, and was therefore skipped during the printing process), and "spoiled" check numbers (where one or more unused pre-numbered checks become destroyed or lost and cannot be used for payments).   Recording skipped and spoiled check numbers is critical for keeping the Last Number Issued field on the Define/Update Payment Documents window up-to-date.

Several Oracle financial applications have access to the Define/Update Payment Documents window (including Cash Management, Oracle Receivables, etc.), but for the sake of this Note, we will be focusing on recording skipped and spoiled check numbers using the Oracle Payments application after printing a payment batch.


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In this Document
 1. Review Payment Instruction file window and the Record Print Status window
 2. Recording the skipped check number(s)
 3. Using a "skipped" check number later
 1497314.1:002   RECORDING UNUSEABLE ("SPOILED") CHECK NUMBERS in Oracle Payments/Payables
 1. Review Payment Instruction file window
 2. "Reprint" (automatically marks the check as "Spoiled")
 3. Manually marking a check number(s) as "Spoiled"
 Have more questions?

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