R12.1.3 Grants Accounting: Burden Rounding Enhancement Code Fix Released (Doc ID 1630469.1)

Last updated on JULY 10, 2017

Applies to:

Oracle Grants Accounting - Version 12.1.3 and later
Information in this document applies to any platform.

Goal

Standard Accounting practices, and federal and nonfederal sponsor invoicing requirements, require invoices to match award expenditure amounts. 

When awards are cost based for revenue and invoicing, differences arise due to burden calculations differing between actuals, revenue and invoices.  These pennies add up over every month on awards impacting payment on cost based awards, letter of credit awards, where the invoicing does not equal actual expenditures including burden cost.

Previous enhancement requests for this issue:

Workaround for Existing Transactions:

If you use burdened cost (as reflected in pa_expenditure_items_all and pa_cost_distribution_lines_all) as the number to reconcile to, one solution is to create a pre-approved batch charging an expenditure type with a burden expenditure type class creating both a positive and negative transaction for the difference, only one of which is billable.

For example, suppose revenue and invoices are .02 greater than expenditures.

Solution

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