R12: APP-PO-15556 and APP-PO-15557 When Amending Purchase Order Distributions (Doc ID 2393530.1)

Last updated on OCTOBER 06, 2024

Applies to:

Symptoms

On : 12.1.3 version, Purchase Order

When attempting to reduce distribution quantity for PO # xxxx by 1475.03 to 203829.31 to make the total distribution qty to equal the total line quantity,
the following error occurs.

ERROR

APP-PO-15556: The Quantity Ordered cannot be less than the Quantity Billed.

Cause: You are trying to reduce the Quantity Ordered on Purchase Order Distribution. The Purchase Order Distribution was completely or partially billed.
  You cannot change the quantity to a value smaller than the Quantity Billed for the Distribution.

Action: Use the View Purchase Order form to determine the Billed Quantity for this Purchase Order Distribution. Enter a value larger than or equal to the Quantity Billed.

APP-PO-15557: The Quantity Ordered cannot be less than the Quantity Delivered.

Cause: You are trying to reduce the Quantity Ordered on Purchase Order Distribution. The Purchase Order Distribution was completely or partially delivered.
  You cannot change the quantity to a value smaller than the Quantity Delivered for the Distribution.

Action: Use the View Purchase Order form to determine the Delivered Quantity for this Purchase Order Distribution. Enter a value larger than or equal to the Quantity Delivered.


Steps to reproduce:

1.  Navigate to: Purchase Orders > Purchase Orders

PO # xxxx

PO Total Amount: 410,608.68
PO Line Price = 1
PO Line Quantity = 410608.68

2. Shipments:

PO Shipment Qty: 410608.68
Qty Ordered: 410608.68
Qty Received: 410608.68
Qty Billed: 410608.68
Distributions:

Distribution 1 Qty: 205304.34
Distribution 2 Qty: 206779.37

3. Trying to reduce distribution quantity by 1475.03 to 203829.31 to make the total distribution qty to equal the total line quantity getting the error:

Due to this issue, users cannot Close PO # xxxx.

Cause

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