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What is the Process to Handle Expired Encumbrance/Funding on Certain PO Distributions (Doc ID 2616931.1)

Last updated on JUNE 23, 2023

Applies to:

Oracle Purchasing - Version 12.1.3 and later
Information in this document applies to any platform.



A user creates a PO with one line, one shipment, and two distributions for $50 each. The $50 funding on Distribution 1 expires at the end of 2019, and the $50 funding on Distribution 2 expires at the end of 2020.

It is now January 2020, and the funding on Distribution 1 has expired.

To add some context to the question:  Currently, the users are creating single distributions per shipment, but we are evaluating the impact/consequences if we were to start using dozens of distributions per shipment.


Question: With the understanding that EBS does not allow cancellation/removal of a PO distribution, how is the customer meant to handle this scenario?

                What is the business process that the agency should follow in EBS to effectively nullify that distribution?



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