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R12: AP: Invoices that are Validated and Accounted, do not Generate Encumbrance. (Doc ID 2827893.1)

Last updated on FEBRUARY 06, 2022

Applies to:

Oracle Payables - Version 12.2.8 and later
Information in this document applies to any platform.

Symptoms

When an invoice is created, validated and does not need an approval (WFAPPROVAL_STATUS = NOT REQUIRED), it generates encumbrance after it is validated and can be accounted.

When the invoice is created with the need for an approval (based on classic AME rules), a hold is placed on the invoice to prevent generating encumbrance and accounting.
Therefore,  the invoice stays in "NEEDS REVALIDATION" status until it is approved.
After the approver's submmit the approval, the hold on the invoice is released,  and the invoice can be then accounted.

However,  even after above process the invoices does not generate encumbrance.

 

Steps to Reproduce:
1 For the invoice validation

Goto  Payables Responsibility an query the invoice
Go to (B) Actions
Check Validate and hit OK

If the invoice is created with the nedes for an approval, then the Intiate Approval  OR Force approval should be checked as well.

1.2 Another option for validate the invoice is by the concurrent Request:
Payables Repsonsibility \ Other \ request

and Run a single request: Invoice Validation
Enter the requested parameters as needed,

 

2. To Check the encumbrance on the invoice
GO to view accounting from the ap_distributions_all.accounting_event_id
and it needs tobe be matching to the xla tables to see invoice accounting. 

To view encumbrance accounting , it is necessary to  match ap_distributions_all.bc_event_id
to the xla tables.


More inforation can be found in
R12: How To Troubleshoot Funds Check Hold Issues On Payables Invoices (Doc ID 1055606.1)

Cause

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In this Document
Symptoms
Cause
Solution
References


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