Purchase Order Status Automatically Set To Open With Note "Closed Rolled Up" After Closing-Why This Happens (Audit Reasons)? (Doc ID 2873906.1)

Last updated on MARCH 01, 2024

Applies to:

Goal

For some Purchase Orders POs, the status could show as Open with a Note saying 'Close status rolled up' by a person who is not the Buyer of the problematic PO. Example:

PO_ACTION_HISTORY
SEQUENCE_NUM    ACTION_CODE   CREATION_DATE   EMPLOYEE_ID    NOTE
         1                        SUBMIT            15-Mar-21             719
         2                       RESERVE           15-Mar-21             719
         3                         CLOSE             17-Feb-22             719          Project Closed
         4                          OPEN              13-Mar-22             172        Close status rolled up   <<< can be seen employee_id 172 , different than 719

Following document explains possible reasons why this could happen:

How Are Purchase Orders Closed Automatically? Closed Status Rolled Up? PO's Are Not Closing? <Document 1265680.1>

However, for audit reasons, user needs to have reason for the change in status especially because it is against a user who is not the buyer of the order.

Solution

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