Fusuion US Payroll: Massachusetts PFL and MLI Insurance Tax Incorrectly Reported in Box 14 of Form W-2 (Doc ID 2624927.1)

Last updated on NOVEMBER 15, 2022

Applies to:

Goal

Massachusetts requires that Paid Family Leave and Medical Leave Insurance Employee Taxes be reported in Box 14 of Form W-2 using the code "MAPFML".

On the Oracle Cloud Form W-2, these taxes are being reported on two separate lines and they need to be combined on one line per the Massachusetts requirements

https://www.mass.gov/info-details/reporting-wages-subject-to-paid-family-and-medical-leave#how-to-report-pfml-contributions-on-w-2-and-1099-misc-tax-forms

Reporting Wages Subject to Paid Family and Medical Leave

How to report PFML contributions on W-2 and 1099-MISC tax forms

Employers reporting year-end PFML contributions on both the W-2 and 1099-MISC forms should report contributions on Box 14 for W-2s and Box 16 for 1099-MISC. In both cases, the boxes should read “MAPFML”

The amounts in Box 14 (on the W-2) and Box 16 (on the 1099-MISC) reflect the worker's year-end PFML contributions, not that of their employer. Contributions are calculated based on eligible wages earned by the employee up to the social security income limit. Therefore, if the worker's wages are considered wages under MGL c. 151A, the contribution must be made on those wages. Contributions are then remitted by the employer on behalf of the worker on a quarterly basis. Employers must issue either a 1099-MISC or W-2 that lists the total contributions (Box 16 or 14 respectively) withheld over the prior calendar year.

The amounts provided in the Boxes should include both Family and Medical Leave combined.

How do we update our system to combine these two elements onto one line using the code "MAPFML"?
 

Solution

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