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EPY: (YE Primary) Employee Self-Service W-2 / W-2c Consent Setup and Processing (Doc ID 1369344.1)

Last updated on JULY 05, 2021

Applies to:

PeopleSoft Enterprise HCM Payroll for North America - Version 9 to 9.2 [Release 9]
Information in this document applies to any platform.

Purpose

According to the Internal Revenue Service guidelines, employers may provide employees their copies of Form W-2 by giving the forms to the employees in person, mailing the forms to the employee's home address, or by making them available electronically via a company intranet, an internet website, or as an email attachment.

PeopleSoft provides a comprehensive solution for maintaining and monitoring employee consent statuses. This document provides an overview of the process and troubleshooting steps for problems that may arise.

Canadian employees who do not have a valid consent on file are not able to access online slips. US employees who do not have a valid consent on file are still able to access online forms, but they must also be provided with hard copy.

The Payroll for North America and ePay applications provide:


Information in this document was gathered from Knowledge Documents 661557.1, 750899.1, 949453.1, and 1294124.1.

NOTE: In the attached documents, emplid, employee name, company, employee details, etc. represent a fictitious sample (based on DEMO data used in the PeopeleSoft Payroll for North America DEMO environment).  Any similarity to actual persons, living or dead, is purely coincidental and not intended in any manner.

 

Scope

This is a living document and will be updated as needed as more information becomes available.

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Details

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In this Document
Purpose
Scope
Details
 OBTAINING/WITHDRAWING EMPLOYEE CONSENT FOR ELECTRONIC DELIVERY
 NOTIFYING EMPLOYEES OF AVAILABILITY
 RESETTING EMPLOYEE CONSENT STATUS
 TROUBLESHOOTING
References

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