Total Encumbrance Balance is Incorrect on PO Accounting Entries page (Doc ID 1501411.1)

Last updated on AUGUST 21, 2023

Applies to:

Symptoms

The Total Encumbrance Balance shown on the PO Accounting Entries page is incorrect after a PO Line is closed by the PO Recon process.  The Total Encumbrance Balance is also incorrect after Rolling a purchase order which closes a Distribution in the process.


Steps to recreate the issue:

1.  Create a PO with 2 lines.  Line 1 = Qty 100 @ 1.00. Line 2 = Qty 100 @ 2.00. Budget Check and Dispatch the PO.

2.  Voucher Line 1 for the full quantity/amount and Line 2 for quantity 75/amount 150.00.  Budget Check, Match and Post the Voucher.

3.  Review the Accounting Entries.  Total Encumbrance Balance = 50.00 and is correct.

4.  Run PO Recon.  This closes the fully vouchered PO Line, Line 1.

5.  Review the Accounting Entries.  Total Encumbrance Balance = 0.00.  This is incorrect.  It should be 50.00.

6.  Run PO Rollover.

7.  Review the PO Accounting Entries.  Total Encumbrance Balance = 250.00 and is not correct.

Changes

Cause

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