Change to Rolled PO gets Double Encumbrance on Closed Distribution when Sales Tax is Recalculated
(Doc ID 1641113.1)
Last updated on AUGUST 21, 2023
Applies to:
PeopleSoft Enterprise SCM Purchasing - Version 9.1 to 9.2 [Release 9]Information in this document applies to any platform.
Symptoms
Change to Rolled PO gets Double Encumbrance on Closed Distribution when Sales Tax is Recalculated
Replication Steps:
1. Create a PO one line (amount only). Navigation: Purchasing > Purchase Orders > Add/Update POs
Merch Amt = 1754.90
Sales Tax = 140.39 (8%)
Total Amt = 1895.29
2. Budget check the PO. Encumbrance is 1895.29.
3. Dispatch the PO.
4. Invoice is received. Navigation: Accounts Payables > Vouchers > Add/Update > Regular Entry
Merch Amt = 1754.09
Sales Tax = 140.32
Total Amt = 1894.41
Sales Tax should be calculated:
1754.09 X 8% = 140.3272 = 140.33
However, vendor’s invoice has sales tax of 140.32 so that is what is entered on the voucher (one penny less).
5. Budget check the voucher.
At this point, encumbrance is as follows:
PO Distrib 1 (open) - $0.88
6. Rollover the PO form 2014 to 2015.
At this point, encumbrance is as follows:
PO Distrib 1 (closed) - zero
PO Distrib 2 (open) - $0.88 (Merch Amt .81 plus Sales Tax .07)
7. Change the PO by adding $5.00 to the amount. See that budget status of both distribs changed to Not Checked. This is incorrect. Distrib 1 should have remained Valid since it is Closed and was not changed.
8. Budget check the PO. Encumbrance Balance on PO shows as $6.27, which is correct at this point ($5.81 + 8% = $6.27)
9. PO Accounting Entries page shows that the amount for Distrib 1 has been added back TWICE, resulting in double encumbrance in 2014 when it should be zero.
PO Distrib 1 (closed) - $3788.84 (1894.42 + 1894.42) - THIS SHOULD BE ZERO
PO Distrib 2 (open) - $ 6.27
Total Encumbrance - $3795.11
Changes
Cause
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