PO Encumbrance Balance Issue (Doc ID 2174074.1)

Last updated on JANUARY 08, 2024

Applies to:

Symptoms

When a voucher is budget checked, the encumbrance reversal amount is not the same as the voucher amount expense.

Two vouchers were budget checked and the encumbrance reversal was less than the full voucher amount.

This resulted in the PO encumbrance balance being overand the KK budget available was incorrect.

Steps to Replicate:

The issue can be reproduced at will with the following steps:
1 - Create PO: PO Line 1 Amount = $12,852.80. Amount Only PO. No taxes, freight, or miscellaneous charges.
2 - Dispatch PO
3 - Enter the 1st voucher and batch budget check:
  Voucher ID = A (new)
  Voucher Amount = $11,000.00
  Batch Budget Check
  Budget Status = Valid
  Cumulative Invoice Amount = $11,000.00
  Encumbrance Balance = $1,852.80

4 - Enter the 2nd voucher and batch budget check. This voucher will exceed the encumbrance balance.
  Voucher ID = B (new)
  Voucher Amount = $3,000.00
  Batch Budget Check
  Budget Status = Valid
  Cumulative Invoice Amount = $14,000.00
  Encumbrance Balance = $0.00

5 - Adjust the 1st voucher (A) amount and batch budget check:
  Voucher ID = A (changed)
  Voucher Amount = $5,000.00 (change voucher amount, save)
  Batch Budget Check
  Budget Status = Valid
  Cumulative Invoice Amount = $8,000.00
  Encumbrance Balance = $6000.00

6 - Expected results:
  Expected the encumbrance balance to be $ 4,852.80, but the encumbrance balance is $6,000.00. The encumbrance amount was reached with the 2nd voucher and the monetary amount is
  not restored when the 1st voucher amount changed. The encumbrance amount is overstated and the budget available is understated.

Cause

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