EAP: Voucher Posting Restores Encumbrances On A Closed PO But PO Stays Closed & Encumbrance Shows Zero (Doc ID 2802895.1)

Last updated on APRIL 07, 2023

Applies to:

Symptoms

Voucher Post is run after a PO is closed. The voucher is flagged to restore the encumbrance but Budget Checking during Voucher Post does not check the status of the PO. 

1. US005 > Add PO > Matching required > Budget Check > Dispatch PO
2. US005 > Add PO Voucher from PO > Matching > Budget Check > Voucher Post
3. KK_ACTIVITY_LOG > Amount removed from encumbrance and added to expense
4. Close Voucher > Check box for Mark Voucher for Closure  
    a. Yes to Message: You are closing a PO Voucher. Do you wish to restore Encumbrance and reopen (unmatch) the PO? (7030,630) Note: This process cannot be Undone.
        If 'YES' the encumbrance will be restored, the voucher liability liquidated, and the PO Line/Schedules will be available for further invoicing only for unreconciled PO's selected.
    b. Check box to Restore Encumbrance
    c. OK > Save
5. Buyers Workbench > Select PO
    a. Click Close icon > Processing results page > click Yes icon to Proceed
    b. Yes to Message: Continue to Close POs (10224,10)
    c. PO Status now Complete
6. Click Budget Check icon > click Yes icon to Proceed > Yes to Message: Continue to Budget Check POs (10224,69)
7. PO Inquiry > Status = Closed > Distributions for Schedule > Encumbered Base Balance = 0.00 > box checked for Commitment Control Close Flag
8. Voucher Post > Voucher Post kicks off Budget Checking
9. KK_ACTIVITY_LOG > KK_TRAN_ID 0000001852 removes amount from CC_ORG_EXP and adds it back to CC_ORG_ENC
10. KK_LIQUIDATION > KK_FINAL_FLG = N
11. Budget Details shows amount back in Encumbrance
12. Activity Log shows amount back in PO
13. PO Inquiry still shows PO closed and Encumbrance balance zero

Changes

Cause

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