Affordable Care Act (ACA) Form 1095-C Has Values in Box 16 for Some Employees When It Should Be Blank (Doc ID 2932513.1)

Last updated on MAY 04, 2023

Applies to:

Symptoms

The ACA Form 1095-C Form had Safe Harbor and Other Relief Codes in Box 16 for some employees who should have blank values. Employee data had been created using the ACA Data Extract and then updated by the ACA Data Merge process with spaces for those fields, but when the ACA Data Merge was run the ACA Employee Transmittal Data still had the original values.

Steps to reproduce the issue:

     1. Run the ACA Data Extract (Navigation: Benefits > ACA Annual Processing > Create ACA Form Data > ACA Data Extract).
     2. Enter data for the employees in Review Employee Data Load, Review Employee Amount Load, and Review Covered Individual Load (Navigation: Benefits > ACA Annual Processing > Create ACA Form Data).
         > Review Employee Data Load, Review Employee Amount Load, and Review Covered Individual Load).
     3. Run the ACA Data Merge (Navigation: Benefits > ACA Annual Processing > Create ACA Form Data > Merge Other Data Sources).
     4. Run the ACA Data Extract again to finalize the data for transmittal (Navigation: Benefits > ACA Annual Processing > Create ACA Form Data > ACA Data Extract).
     5. Run the Create ACA XML Files process to create the 1095-C Forms and IRS files to submit to the IRS (Navigation: Benefits > ACA Annual Processing > Transmittal and Forms > Create ACA XML Files).
     6. Check the 1095-C Forms to see the incorrect values in the fields.

Changes

Cause

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