EAM9.2:Asset with Adjustment When Approved to Retire Results to Partial Retirement. (Doc ID 2939148.1)

Last updated on MARCH 31, 2023

Applies to:

Symptoms

An asset has been interfaced to AM, then eventually, an adjustment to it has been recorded.
When Asset was approved to dispose, and run via Disposal Worksheet, the Asset remained with Trans Load Type = Partial Retire, Load Status = Loaded.
Assets are partially retired when they should be fully retired.

Steps to replicate:

  1.  AM Assign Owners to Operators
       (Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > AM Assign Owners to Operators)
  2.  Define Asset Owners
       (Set Up Financials/Supply Chain > Product Related > Asset Management > Financials > Define Asset Owners)
  3.  User List Definition
       (Enterprise Component > Approvals > Approvals > User List Definition)
  4.  Approval Monitor Configuration
       (Enterprise Component > Approvals > Approvals > Approval Monitor Configuration)
  5.  Setup Process Definitions:
       (Enterprise Component > Approvals > Approvals > Approval Process Setup)
  6.  User Profiles:  (PeopleTools > Security > User Profiles > User Profiles)
  7.  Create an Asset voucher:
       (Accounts Payables > Vouchers > Add/Update > Regular Entry)
  8.  Post Voucher.  (Status = Posted)
  9.  Log in as AMA1.
 10.  Run Load Assets Request (INTFAPAM) process.
       (Accounts Payable > Batch Processes > Extracts and Loads > Load Asset Request)
 11.  Preview AP/PO:  Load Status = Pending
       (Asset Management > Send/Receive Information > Preview AP/PO Information)
 12.  Run Retrieve Info from AP/PO (AMPS1000) process.
       (Asset Management > Send/Receive Information > Retrieve Info from AP/PO)
 13.  Run Load into AM (AMIF1000) process.
       (Asset Management > Send/Receive Information > Interface Transactions > Load into AM)
 14.  Review Interface Transactions:
       (Asset Management > Send/Receive Information > Interface Transactions > Review Interface Transactions)
 15.  Create an Asset Adjustment voucher.
       (Accounts Payables > Vouchers > Add/Update > Regular Entry)
 16.  Post Voucher.  (Status = Posted)
 17.  Log in as AMA1.
 18.  Run Load Assets Request (INTFAPAM) process.
       (Accounts Payable > Batch Processes > Extracts and Loads > Load Asset Request)
 19.  Preview AP/PO:
       (Asset Management > Send/Receive Information > Preview AP/PO Information)   
 20.  Run Retrieve Info from AP/PO (AMPS1000) process.
       (Asset Management > Send/Receive Information > Retrieve Info from AP/PO)
 21.  Run Load into AM (AMIF1000) process.
       (Asset Management > Send/Receive Information > Interface Transactions > Load into AM)
 22.  Run Depreciation Calculation.
       (Asset Management > Depreciation > Processing > Calculate Depreciation)
 23.  Go to Disposal Worksheet.  Search for Asset ID, and click Retrieve button.
       (Asset Management > Asset Transactions > Asset Disposal > Disposal Worksheet)
 24.  Select the Asset and click Submit for Disposal button.
 25.  Check Approve Disposals page:
       (Asset Management > Asset Transactions > Asset Disposal > Approve Disposals)
 26.  Log in as Approver (MGR1) and click the Approval tile.
 27.  Go to Approve Disposals page.  Note the Approval Status = Pending.
 28.  Go to Main page, and click Approvals tile.
 29.  Select ‘Asset Disposal’ pagelet and select the Asset for disposal.
 30.  Click Approve button.
 31.  Review Financial Transactions:
      (Asset Management > Send/Receive Information > Interface Transactions > Review Financial Transactions)
      Noted rows for the Asset with Trans Load Type = ‘Part Retir’
      - Checking in Disposal Worksheet, Asset is no longer existent.
      - Checking in Depreciation Calculation run control, Asset is no longer existent as well.
 32.  Run Load into AM (AMIF1000) for the Interface (this corresponds to the partial retirement interface).
 33.  Review Interface Transactions, noted Trans Load Type = ‘Part Retire’, now with Load Status = ‘Loaded’.
* Noted that in Asset record, Asset Status remained ‘In Service’.

See replication document here.

Changes

Cause

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