Leave Accrual Overview

(Doc ID 607030.1)

Last updated on APRIL 20, 2018

Applies to:

PeopleSoft Enterprise HCM Human Resources - Version 8.8 SP1 and later
Information in this document applies to any platform.


How leave accrual is updated:

Earning codes are used within Payroll to identify hours taken and vacation hours bought or sold.  The payroll confirm process updates balances in the table PS_Leave_Accrual as unprocessed.  When the leave accrual process is run, it will select those employees with an active enrollment for the Leave Plan being processed and it accrues time for the employee and moves the unprocessed data into the regular balances.  The unprocessed data is then zeroed out, so there is no possibility of double processing.  

When setting up a Leave Plan, you can have time accumulate to the employee in three ways:
1) Using the service rate values.  This would be the standard year-in, year out accumulation - you've been here 60 months, you earn 16 hours every month. 
2) Special bonus awards are awarded once to an employee on the first accrual run after the Service Interval is met.
3) First year awards by month for annual leave awards.

Vacation buy and sell days are not accrued, but the entire amount is loaded by Payroll confirm and added into the employee's balance.  It is simply added to either the vacation bucket or the employee's pay.  It is taxed at the time it is taken as vacation, or at the time that it is sold and added to a check. 

Pay run dates, leave accrual run dates and leave accrual plan rate change dates must be checked and synchronized to ensure the records update as expected.  If a change in a plan or plan rate occurs after the leave accrual is run, the change (increase or decrease) will be missed.

Currently, the only delivered ways to accrue vacation is by service months or by service hours (also calculated and updated by Payroll).




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